MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 8th April 2015 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, Mrs E Black, W Black, S Foote, S Gething, TW Miller, R Pickersgill, Mrs C Snow, Mrs D Wiles.
ALSO IN ATTENDANCE: County & Borough Cllr. A. Backhouse, Borough Cllr. A. Jenkinson, P. Staveley (In Bloom), PC Rogers & PCSO Lockey (to 7.22pm), 3 members of public (includes grant applicants), Mrs J Marley (Clerk).
ABSENT: Borough Cllr. Mrs S Backhouse, Cllrs. R Thompson and B Watson.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
55/15 CHAIRMAN Noted Cllr. Mrs Kendall had resigned from the Council on 29th March 2015. Resolved Cllr. Towse (currently Vice Chairman) be elected Chairman of the Council. Received Cllr. Towse’s Declaration of Acceptance of Office.
56/15 APOLOGIES FOR ABSENCE Received & accepted from Cllr. Thompson (away) and Cllr. Watson (poorly).
57/15 DECLARATIONS OF INTEREST
57/15.1 Cllr. Bastiman declared a personal interest in agenda items 14, 15 and 16 as he was a SBC Cabinet member & held the Strategic Planning & Regeneration portfolio.
57/15.2 Cllr. Foote declared a personal interest in agenda item 13.2.3.
57/15.3 Cllr. Gething declared a personal interest in agenda item 13.2.3 as he was a member of Scalby Village Trust.
58/15 MINUTES
58/15.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 11th March 2015 be approved as a correct record and signed by the Chairman.
58/15.2 Having been previously circulated, it was RESOLVED the minutes of the Staffing & Review Committee held on 18th March 2015 be received as a correct record and signed by the Chairman.
58/15.3 Having been previously circulated, it was RESOLVED the minutes of the Extra Ordinary Council Meeting held on 24th March 2015 be approved as a correct record and signed by the Chairman.
At the bottom of all the above minutes, the name of Cllr. Towse as Chairman of the Council was substituted for that of Cllr. Mrs Kendall.
PROCEDURAL MATTER At 7.07pm, Standing Orders were suspended to allow the Public Open Forum.
59/15 PUBLIC OPEN FORUM
59/15.1 Report from a member of the In Bloom group regarding litter blowing out of a skip within the compound at the Hillcrest Avenue end of the Millennium Field.
PROCEDURAL MATTER – At 7.10pm, Standing Orders were resumed.
60/15 MATTERS RAISED IN PUBLIC OPEN FORUM
60/15.1 Clerk to attempt to ascertain who is responsible for the skip and ask them to remove or cover it.
61/15 POLICE REPORT Resolved written report (tabled at meeting) be received. Additional information given on various matters by officers attending.
62/15 EXTERNAL REPORTS
62/15.1 County Council:- County Cllr. Bastiman had no matters to report. County Cllr. Backhouse reported they were now asked to email any highway matters to Andy Santon instead of sending them to the generic Area 3 Highways address.
62/15.2 Borough Council:- No matters to report.
62/15.3 FONSA:- No representative present.
62/15.4 In Bloom:- Mr Staveley reported the spring In Bloom Judging would take place on 15th April. A public display would be held at Proudfoot’s on 24th April.
63/15 COUNCILLOR’S REPORTS & UPDATES
63/15.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting. In respect of the fly tipping at Linden Road, area to be checked next week.
63/15.2 Received & noted rubbish on cinder track from Gallows Close to Cross Lane and path from track up to Cross Lane – to be passed to SBC.
64/15 CORRESPONDENCE
64/15.1 Received & noted a letter of resignation from Cllr. Mrs Kendall dated 29th March 2015.
64/15.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
65/15 PARKING NEAR SCHOOLS
65/15.1 Noted there had been complaints from residents of The Green regarding parking on the verges and pavements around. This was a common problem around many schools; Police reported they and SBC enforcement officers were already visiting all schools in the area and a community parking initiative was to start in July. A one way system was suggested by Cllr. Jenkinson – Cllr. Bastiman confirmed a voluntary system had worked well many years ago and Police are to suggest the system to the school.
At this point the Police left the meeting
66/15 RAINCLIFFE WOODS COMMUNITY ENTERPRISE (RWCE) [Minute 40/15.2 refers]
66/15.1 Received report [circulated with agenda] from Clerk regarding RWCE’s request for a member of the Parish Council to be nominated to its board of directors. As none of the land to be managed by RWCE lay within the parish of Newby and Scalby, Council considered it inappropriate for a member of this parish council to sit on RWCE’s Board of Directors. Council was firmly of the view that any ‘parish council nominated director’ should be drawn from the Parish Councils in whose area the woods lay. Council therefore resolved not to nominate anyone.
FINANCE & GENERAL PURPOSES ISSUES
67/15 FINANCIAL MATTERS
67/15.1 Resolved the Schedule of Accounts payable for April 2015 (Schedule 1) [tabled at meeting] be approved.
67/15.2 The following Discretionary Grant Applications [circulated with agenda] were received and resolved as follows:-
- Steps at Gallows Close – £100 be granted,
- Wreyfield Guides – sum not exceeding £400 be granted (Clerk to double check sum requested with troopleader);
- Scalby Village Trust (in the absence of the applicant, this application was presented by Cllr. Foote) – £500 be granted.
ENVIRONMENT AND DEVELOPMENT ISSUES
68/15 PLANNING APPLICATIONS:
The following applications were considered and the decisions are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
AMENDED PLANS: Demolish NatWest & erect Sainsbury’s Local food store including access, car parking and landscaping 454 Scalby Road, Newby Sainsbury’s 15/00046/FL Objection stands – highway concerns not addressed. |
| 2 | Proposal Site Applicant Application No. PC decision |
Erect front entrance porch. 47 Newby Farm Road, Newby Mr Barker 15/00406/HS No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Single storey rear extension to form garden and utility room 41 Hackness Road, Newby Mr Woodroffe 15/00496/HS No objections |
| 4 | Proposal
Site |
Installation of a 15m high smart metering monopole, 1 equipment cabinet, 1 meter cabinet and 1.8m high chain-link fence with 1m gate Scarborough Waste Water Treatment Works Burniston Road Newby Arqiva 15/00553/TD No objections |
69/15 PLANNING DECISIONS/WITHDRAWALS
The following were received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Demolish garage, erect 3 bed. detached dwelling 363 Scalby Road, Newby 14/01360/FL Granted |
| 2 | Proposal
Site |
AMENDED PLANS – Outline application for 24 residential units with associated car parking and 3 storey G.P. surgery with associated car parking with all details for 60 bed extra care building with community library and associated car parking and new access road from Scalby Road Former Scarborough Rugby Union Football Club Scalby Road 14/01364/FL Withdrawn |
| 3 | Proposal Site Application No. SBC decision |
Erect two storey extension to front 86 Throxenby Lane, Newby 14/01829/HS Granted |
| 4 | Proposal Site Applicant Application No. SBC decision |
Erect two storey extension to rear 43 Scalby Beck Road, Scalby Mr & Mrs Haigh 15/00038/HS Granted |
| 5 | Proposal Site Applicant Application No. SBC decision |
Proposed side extension to kitchen and en-suite over 87 Burniston Road Newby Mr & Mrs M White 15/00091/HS Granted |
| 6 | Proposal Site Applicant Application No. SBC decision |
Erection of ground floor wc/shower room to side 274 Scalby Road Newby Mr & Mrs Nolan 15/00103/HS Granted |
| 7 | Proposal Site Applicant Application No. SBC decision |
Erect extension to rear 9 Riverside, Scalby Mr & Mrs Graham 15/00148/HS Granted |
| 8 | Proposal Site Applicant Application No. SBC decision |
Erect detached bungalow and garage Land And Buildings To The Rear Of 31 To 35 The Green Mr P Blackham 15/00164/FL Granted |
| 9 | Proposal
Site |
Remove conditions 10 and 12 of NYM/2004/0396/FL to allow workspace to be used as residential accommodation & occupation of subsequent dwelling to be unrestricted. Foxhill Paddocks, Low Road, Throxenby Mr I Harrison NYM/2014/0840/FL Refused |
70/15 PLANNING MATTERS RECEIVED AFTER 30/3/15 – None.
71/15 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
71/15.1 CAP Group. – Cllr. Gething reported that at the meeting on 7th April, the Chairman, Vice Chairman and Secretary were re-elected. Progress is being made on the proposed Parking Initiative. The next meeting is on 23/7/15.
71/15.2 Roads Liaison Committee – no report, next meeting 28/5/15.
71/15.3 NYMNP Coastal Area Parish Forum – no report due to absence of Cllr. Thompson.
71/15.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting believed to be Sept. 2015.
71/15.5 Yorkshire Local Councils’ Association – next meeting 1/6/15.
71/15.6 Twinning Association – No report, next meeting 14/4/15.
71/15.7 Yorkshire Coast & Moors County Area Committee – last meeting 26/3/15 – no report due to absence of Cllr. Thompson.
71/15.8 North York Moors National Park Authority – No report due to absence of Cllr. Thompson.
71/15.9 Any other reports not previously notified – None.
72/15 CIRCULATION – None.
73/15 EXCLUSION OF PRESS AND PUBLIC
Resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next items of business on the grounds they involved the likely disclosure of information which relates to an individual or the financial or business affairs of a person (including the authority) or is likely to reveal the identity of an individual.
At this point everyone except parish councillors and the Clerk left the room. (7.44pm).
74/15 REVIEW & STAFFING COMMITTEE RECOMMENDATIONS
Received & noted – a confidential report [tabled at the meeting] containing the recommendations made by the Review and Staffing Committee at its meeting on 18/3/15 and resolved the Committee’s recommendations be approved in full.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.46pm.