MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 6th June 2018 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. E. Black, K Martin, PC Snow, D Sutton, D Wiles
ALSO IN ATTENDANCE: Mrs J Marley (Clerk).
ABSENT: Cllrs. D Bastiman, G Edmunds, S Foote, R Holliday, TW Miller, R Pickersgill, RI Thompson, County Cllr. A Backhouse, Borough Cllrs. L Backhouse, V Inman, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
84/18 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. D Bastiman, S Foote, R Holliday, RI Thompson (prior commitments) and Borough Cllr. Inman (transport problems).
85/18 DECLARATIONS OF INTEREST – Received & accepted from Cllr. Snow (agenda item 9.1, community hall trustee).
86/18 MINUTES
86/18.1 Having been previously circulated, the minutes of the Council Meeting held on 9th May 2018 were approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER No suspension of Standing Orders as no public present.
87/18 PUBLIC OPEN FORUM None.
88/18 MATTERS RAISED IN PUBLIC OPEN FORUM None.
89/18 POLICE REPORT Written reports for Newby and Scalby received & noted.
90/18 EXTERNAL REPORTS
90/18.1 County Council:- No report to receive.
90/18.2 Borough Council:- No report to receive.
90/18.3 In Bloom:- Cllr. Sutton reported litter picking continued on Saturday mornings. Some bulbs were being re-located. A review of the replacement plants needed for the beds was well underway. The Plant Sale on 19th May had been well attended despite the earlier start time due to the royal wedding and had raised over £2,200. Three of the Tour de Yorkshire bikes had been left on display until after the visit from Pornic.
91/18 COMMUNITY GOVERNOR TO NEWBY PRIMARY SCHOOL [Minute 70/18.1 refers]
91/18.1 Cllr. Sutton expressed an interest. Clerk to give him contact details so he could get more information on what was involved. Cllr. Sutton to inform Clerk of his decision by 30th June.
92/18 COUNCILLOR’S REPORTS & UPDATES
92/18.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting. [Note – Cllr. Snow had made a declaration of interest in item 2.4 of this report]. Regarding item 2.2 of the report, a copy of the reply received today from Mr Goodwill was given to all councillors. Members were appalled and astounded at his suggestion that a possible solution to the problem of the Post Office not accepting unbagged cash was for the Clerk to pocket any cash received and write out a personal cheque in favour of the Council. They noted the Clerk was equally horrified at the suggestion and would not be a party to it. It was agreed the Clerk reply to Mr Goodwill expressing Council’s horror at the suggestion and its disappointment with his discouraging reply (copy to the YLCA who were putting an article in the next White Rose Update).
92/18.2 Sign at corner of High Street/Scalby Road obscured by vegetation – Clerk to refer to Highways.
93/18 CORRESPONDENCE
93/18.1 Draft minutes of 2018 Parish Assembly [circulated with agenda] – confirmed as an accurate record.
93/18.2 NYCC’s 7 Area Committees [email circulated with agenda] – noted these had been replaced by 6 Area Constituency Committees.
93/18.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – 1] the Chairman reported on recent complaints he had receive from several residents of Hay Brow Close regarding the unusual colour the front of one of the properties had been painted. He had made enquires of SBC Planning department but it was unlikely any remedy lay in their direction. 2] the Chairman reported there had been a distinct lack of action by 95 Alive in respect of speed referrals and he had referred the matter to the Police and Crime Commissioner.
94/18 FINANCIAL MATTERS
94/18.1 Resolved the Schedule of Accounts payable for June 2018 (Schedule 3) [tabled at meeting] in the sum of £5,461-47 be approved. Noted Cllr. Snow was the only councillor present who was a cheque signatory. Chairman’s offer to get other councillor signature from Cllr. Foote or Thompson was accepted.
94/18.2 Long term planning – Chairman explained he considered it prudent that the Parish Council considered the way forward, including office accommodation as the lack of permanent office premises was undesirable. It was agreed that the ideal was somewhere which allowed for office premises with facilities for meetings, storage & parking but all possibilities should be looked at. At such times as a councillor became aware of any potential premises they should make the Chairman and Clerk aware so that the matter could be considered by the Council as a whole.
95/18 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. PC decision |
Extension of existing dropped kerb to allow access to extended driveway 15 Tibby Butts Scalby 18/00866/HS No objections |
| 2 | Proposal
Site |
Erection of side extension to pavilion and associated external alterations including enclosure of part of existing verandah Carr Lane Playing Field, Scalby 18/00901/FL Confirmed the application be noted but no comments submitted as the PC was the applicant, |
| 3 | Proposal Site Application No. PC decision |
New extension and utility onto existing property 7 Throxenby Lane Newby 18/01004/HS No objections |
| 4 | Proposal Site Application No. PC decision |
Erection of single story conservatory at the rear side of the building 23 Red Scar Lane Newby 18/01132/HS Concerns – right up to boundary of 25 ~& would project into back garden a long way beyond end of 25. |
| 5 | Proposal
Site |
Variation of Condition 1 relating to 17/01241/FL dated 14.11.17 to add an additional escape stair and repositioning of the two main stairs and lifts 75 Burniston Road Newby 18/01198/FLA No objections |
96/18 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Erect single and two storey side extension to form additional living accommodation 14 Thornville Avenue, Newby 18/00037/HS Application permitted (with conditions) |
| 2 | Proposal
Site |
Partial demolition of front garden wall and erection of gates. Installation of new windows and doors to outbuilding to create garden room 518 Scalby Road Scalby 18/00430/LB Application permitted (with conditions) |
| 3 | Proposal Site Application No. Decision |
Extension to church to create ancillary facilities St Marks Church Coldyhill Lane Newby 18/00555/FL Application permitted (with conditions) |
| 4 | Proposal Site Application No. Decision |
Dormer window to front 13 Mayfield Avenue, Newby 18/00607/HS Application permitted (with conditions) |
| 5 | Proposal Site Application No. Decision |
Removal of conservatory and erection of single storey rear and two storey side extensions 9 The Crescent, Throxenby Lane, Newby 18/00767/HS Application permitted (with conditions) |
| 6 | Proposal Site Application No. Decision |
Erect tubular steel buggy shelter North Yorkshire House, 450 Scalby Road NY/2018/0011/FUL Application permitted (with conditions) |
97/18 PLANNING MATTERS RECEIVED AFTER 29/5/18: None.
98/18 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
98/18.1 CAP Group – next meeting 26/7/18 (Cllr. Towse).
98/18.2 NYMNP Coastal Area Parish Forum – last meeting 24/4/18 but no report as Cllr. Thompson absent.
98/18.3 Yorkshire Local Councils’ Association – last meeting 31/5/18. Cllr. Towse reported issues raised had included 1] problems with the 95 Alive service, 2] planning notices still displayed on lamp posts etc many months after a planning decision had been made, 3] the Post Office’s proposals to stop taken unbagged cash.
98/18.4 Twinning Association – no report due to absence of Cllr. Thompson.
98/18.5 Yorkshire Coast & Moors County Area Committee – last meeting 21/3/18. Committee has now been disbanded (Minute 92/18.2 refers).
99/18 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.15pm.