MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 12th October 2011 at 7pm
PRESENT: Councillor TW Miller (Chairman). Councillors: Mrs E Black, W Black, S Gething, Mrs G Kendall, R Pickersgill, Mrs PC Snow, A Tyson
ALSO IN ATTENDANCE: County Councillor Mrs Swiers, R Burnett, Mrs S Johnson, Bob Kendall and P Staveley (In Bloom), 21 members of public (till 7.28pm), G Edmunds & H. King (York Potash), Mrs J Marley (Clerk).
ABSENT: Councillors Bastiman, Foote, Thompson and Watson.
ALLOTMENT & MARROW COMPETITIONS
Prior to the start of the meeting the Chairman presented prizes as follows:-
- Best allotment – Mr J. Thompson of St. Joseph’s Close, Newby
- Most Improved allotment – Mr R. Gilbert of Scalby Beck Road, Scalby
- Largest Marrow – Mr K. Gill of Danes Dyke, Newby (with a 28lb marrow)
95/11 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman (prior commitment), Foote (poorly), Thompson (holiday) and Watson (prior commitment).Also received from County Cllr. Backhouse (prior commitment), R. Kaye of SBC (prior commitment) and P. Everitt of FONSA (no matters to report),
96/11 DECLARATIONS OF INTEREST
96/11.1 Councillor Mrs Snow – personal and non-prejudicial – agenda item 15.1 as she knew the applicants.
96/11.2 Councillor Tyson – personal and prejudicial – agenda item 15.2 as the applicant was a family member.
97/11 MINUTES
RESOLVED that the minutes of the Council Meeting held on 14th September 2011 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.05pm, Standing Orders were suspended to allow the Public Open Forum & external reports.
98/11 POLICE REPORT
RESOLVED written report (circulated with agenda) be received.
99/11 PUBLIC OPEN FORUM
Most of the public were present to voice their objections to a planning application for a 34meter high wind turbine at Scalby Hayes. Comments made included:- inaccurate impression given by the photomontages submitted with the application; significant number of holiday properties liable to be adversely affected due to problems with sound and flicker; problems with television reception; proximity to existing properties; danger to birds and bats; failure to demonstrate there are no suitable alternative sites or that proposals comply with existing national and local planning policies There was a very strong feeling that the current application should be refused.
100/11 COUNTY COUNCILLOR’S REPORTS
County Cllr. Mrs Swiers reported Helen Taylor from Tower Hamlets appointed as new director for Health & Adult Services. RESOLVED written report (circulated with agenda) by County Cllr. Backhouse be received.
PROCEDURAL MATTER At 7.20pm, Standing Orders were resumed.
101/11 MATTERS RAISED IN PUBLIC OPEN FORUM
Cllr. Mrs Snow proposed that agenda item 15.3 be brought forward and it was so RESOLVED. Councillors therefore considered planning application 11/01836/FL submitted by Mr Tulley for the erection of a 50kW wind turbine (34m. high to blade tip) at Scalby Hayes, Barmoor Lane, Scalby. Following a discussion which took into account the points which had been made during the Public Open Forum, Council resolved unanimously to object to the application on the grounds it did not accord with several planning policies including policies E12, E35 and E36.
102/11 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
102/11.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
102/11.2 No matters to receive.
103/11 REPORTS FROM OUTSIDE BODIES
The following Reports were RECEIVED:
103/11.1 Allotments Friends Group – No report to receive.
103/11.2 In Bloom Group – Mr Staveley reported 25,000 bulbs were to be planted over the coming months and work parties continued to do work on seats and shelters. Following a request from Mr Kendall, Council resolved to pay the £156 hall hire fee for this year’s Produce Show [Minute 105/11.3 refers].
103/11.3 Scalby Football Club – No report to receive.
103/11.4 CAP Group. – No report, next meeting 13/10/11.
103/11.5 Roads Liaison Committee – No report to receive.
103/11.6 Coastal Area Parish Forum – No report, next meeting on November 2011
103/11.7 North Yorkshire and Cleveland Coastal Forum – Received Cllr. Watson’s written report [tabled at meeting];
103/11.8 Yorkshire Local Councils’ Association – Cllrs. Miller & Mrs Kendall reported on the recent YLCA Scarborough Branch meeting, where many of the items discussed related to problems with Scarborough Borough Council’s planning department. Jill Low SBC Planning Manager) is to be asked to attend the next branch meeting.
103/11.9 Twinning Association – Cllr. Mrs Black reported on a recent meeting. Preferred dates for next year’s visit were 11-16 May with the dinner being held on 13th May.
103/11.10 York and North Yorkshire Playing Fields – No report – next meeting 13/10/11.
103/11.11 Yorkshire Coast & Moors County Area Committee – No report to receive;
103/11.12 North York Moors National Park Authority – no report to receive;
103/11.13 CPRE – Cllr. Miller reported the proposed incineration plant at Allerton Park was to be re-opened for consultation – the proposed £1.25billion scheme was to be a Private Finance Initiative repaid over 25 years and mall waste from the county would have to go there
103/11.14 NYCC/SBC/Parish Councils Meeting, 19/9/11 – no report to receive;
103/11.15 Transport Forum, 3/10/11 – Cllr. Black reported items discussed had included 1] NYCC were happy to site grit salt bins in locations decided by parishes providing the parishes paid for the bins and 2] the use of concessionary bus passes had been withdrawn from the bus services for the seafront and park & ride routes.
104/11 CORRESPONDENCE
104/11.1 NOTED email from Scarborough CAB giving thanks for donation of £200 [Minute 86/11.5a) refers].
104/11.2 RECEIVED & NOTED letter dated 14th September 2011 (circulated with agenda) from York Potash. G. Edmunds gave additional information at invitation of the Chairman.
104/11.3 RECEIVED & NOTED SBC review of polling places [Minute 85/11.7 refers] – no changes are required at the moment.
104/11.4 RECEIVED & NOTED letter dated 16th September 2011 (tabled at meeting) from D. Read (Headteacher, Scalby School) regarding problems with damaged fence around playing field. RESOLVED this was essentially a matter for the school to deal with via Education Office and School Governors. Clerk to contact NYCC Rights of Way Office.
104/11.5 RECEIVED invitation to attend Rural Action Yorkshire’s Annual Review and AGM, East Keswick village Hall, 29th October 2011. RESOLVED No one able to attend, Clerk to submit apologies and proxy vote form.
104/11.6 RECEIVED invitation to attend Remembrance Service 13th November (tabled at meeting). RESOLVED Cllr. W. Black to represent Council; Clerk to make necessary arrangements.
FINANCE & GENERAL PURPOSES ISSUES
105/11 FINANCIAL MATTERS
105/11.1 RECEIVED & NOTED 1] letter dated 29th September [circulated with agenda] from Scalby Toilets Trust requesting Council continue to provide financial assistance and 2] projected income & expenditure to 31/10/12 (tabled at meeting). RESOLVED to contribute £500 a year for the next three financial years commencing with first payment during the 2012/13 fiscal year. This payment would only be made if the Scalby Toilets Trust continued to be responsible for the toilets.
105/11.2 Future projects & expenditure (precept & Jubilee) [Minute 86/11.4 refers] RECEIVED & NOTED suggestions from
- Cllr. Miller – erect first seaside resort sign at entrance to parish;
- Cllr. Mrs Kendall – replace rose bed in hall car park with raised bed containing annual bedding floral display;
- Cllr. W. Black – grants to help celebratory Jubilee events;
- Cllr. Mrs Snow – cut rural verges twice yearly and increase number of litter bins in parish;
- Cllr. Gething – create park on land off Moor Lane/Linden Road;
- Cllr. Tyson – improve standard of seats in parish (intention of In Bloom and Borough Council was to get seats into good state of repair and decoration over next 12 months. Suggestion that Parish Council could consider taking seat function over from Borough Council on a delegated basis in a future financial year). RESOLVED rose bed be replaced, initial cost (ex VAT) approx. £800 then £300 per year; Cllr. W Black to submit report to November council meeting based on total grant available of £5,000 with a maximum of £500 [1]to any one group; rural verges to be cut twice yearly at approx. cost (ex VAT) of £1,000; litter bins – Clerk to investigate and report to November meeting; seats – approx 45 in parish, to consider in more detail at December meeting when full inventory and costings should be available.
105/11.3 RESOLVED that the Schedule of Accounts for October 2011, Schedule 7 be approved and paid.
106/11 GENERAL MATTERS & POLICIES
106/11.1 Christopher Keld Charity – RESOLVED Cllr. Pickersgill be elected the Representative Trustee to replace Cllr. Ridley (to hold office until December 2013).
106/11.2 Data Protection & Information Security Policy [circulated with agenda] – RECEIVED and RESOLVED to formally adopt with immediate effect.
106/11.3 Document Retention Policy [circulated with agenda] – RECEIVED and RESOLVED to formally adopt with immediate effect..
ENVIRONMENTAL AND DEVELOPMENT ISSUES
107/11 GRIT SALT BINS
107/11.1 (Deferred from September meeting to allow Clerk to get siting criteria & current locations [circulated with agenda). [Minute 89/11.1 refers]. RECEIVED Clerk to obtain costings, list of current locations and NYCC criteria. RESOLVED to invite parishioners to submit requests for bins – Clerk to obtain publicity via Evening News District Diary and Parish Council newsletter. To consider requested sites at November meeting. used for providing same. Matter deferred to future meeting.
108/11 AFFORDABLE HOUSING IN NATIONAL PARK
108/11.1 (Deferred from September meeting to allow Cllr. Miller to get views of YLCA branch meeting). [Minute 90/11.1 refers]. RESOLVED Council considered an affordable housing element of 30% would be more appropriate than the proposed 40%.
109/11 PLANNING APPLICATIONS RECEIVED
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC comment |
Erect two storey extension to west side and single storey extension to east side & associated roof works Highfield Cottage, Wrea Head, Scalby Mr & Mrs Kelly 11/01706/HS No objections [Personal & non-prejudicial interest declared by Cllr. Mrs Snow, see Minute 96/11.1]. |
| 2 | Proposal Site Applicant Application No. PC comment |
Remove garage & conservatory, erect extension, put new windows in existing dwelling 1 Greylands Park Ave, Newby Mr Milnes 11/01756/HS Take a dim view of applications which have been commenced prior to the grant of planning permission. [Personal &prejudicial interest declared by Cllr. Tyson, see Minute 96/11.2]. |
| 3 | Proposal Site Applicant Application No. PC comment |
Erect one 50kW wind turbine (34m high to blade tip) Scalby Hayes, Barmoor Lane, Scalby Mr Tulley 11/01836/FL Unanimous objection – contrary to saved Local Plan Policies E1, E12, E35, E36 and H10 |
| 4 | Proposal Site Applicant Application No. PC comment |
Erect livestock/storage building Beacon Farm, Scalby Mr Cass NYM/2011/0536/FL No objections |
| 5 | Proposal Site Applicant Application No. PC comment |
Alterations to garage doors 529 Scalby Road, Scalby Mr & Mrs Bridges 11/01952/HS No objections |
| 6 | Proposal Site Applicant Application No. PC comment |
Erect 8 signs (5 being illuminated) The Rosette, Hackness Road Newby Mr Clayton 11/01967/AA Object – not in keeping with surrounding area |
| 7 | Proposal Site Applicant Application No. PC comment |
Erect single storey rear extension to kitchen 6 Beech Drive, Scalby D Balmer Bennett 11/02007/HS No objections |
110/11 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Extend time limit on 09/01240/RM (mixed use health village) Former Rugby Club, Scalby Road 11/01337/FL Granted |
| 2 | Proposal Site Application No. Decision |
Variation of condition 4 relating to 09/00717/OL to allow use of an amended illustrative masterplan Land at High Mill Farm, Station Road, Scalby 11/00839/FL Granted |
| 3 | Proposal Site Application No. Decision |
Erect conservatory to rear 7 Russet Grove, Newby 11/01311/HS Granted |
| 4 | Proposal Site Application No. Decision |
Erect pitched roof over porch & bay window 45 Lady Edith’s Park, Newby 11/01367/HS Granted |
| 5 | Proposal Site Application No. Decision |
Convert former offices to dwelling Former Parish council Offices, Scalby Road, Scalby 11/00929/FL Granted |
| 6 | Proposal Site Application No. Decision |
Replace wooden window frames with uPVC 91 Cross Lane, Newby 11/01564/HS Granted |
| 7 | Proposal Site Application No. Decision |
Erect single storey rear and side extensions to provide improved disabled facilities 5 Lawrence Close, Newby 11/01651/HS Granted |
| 8 | Proposal
Site |
Retrospective application for 2 detached dwellings not constructed I accordance with approved plans by virtue of increased ridge & eaves heights & extra rooflight to east elevation of plot 1 Land to rear of 70 and 72 Station Road, Scalby 11/01653/FL Granted |
| 9 | Proposal Site Application No. Decision |
Erect single storey pitched roof extension to rear 9 Station Road, Scalby 11/01718/HS Granted |
111/11 CIRCULATION None.
There being no further business on the agenda, the Chairman declared the meeting closed at 9:24 pm
[1] Amount agreed was £500 but due to a typing error approved minute said £800. Correction to £500 made by minute 134/11