MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 10th February 2016 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs.DJ Bastiman, G Edmunds [from 7.08pm], S Foote, S Gething, Mrs R Holliday, TW Miller, R Pickersgill, Mrs PC Snow
ALSO IN ATTENDANCE: J Wilson (Deputy Parking Manager SBC, left 7.35pm), 14 members of public [12 left at 7.35pm], Mrs J Marley (Clerk).
ABSENT: Cllrs. Mrs E Black, R Thompson, BF Watson, Mrs D Wiles, Borough Cllrs. L Backhouse, V Inman, A Jenkinson and H Lynskey, County Cllr. A Backhouse.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
17/16 APOLOGIES FOR ABSENCE Received & accepted from Cllr. BF Watson (medical reasons), Cllrs. Mrs E Black, R Thompson, Mrs D Wiles (prior commitments), Borough Cllr. V Inman (prior commitment), P Afford (prior commitment).
18/16 DECLARATIONS OF INTEREST – Received & noted from Cllr. Bastiman (agenda item 10.1, payee RH King was known to him)
19/16 MINUTES
19/16.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 13th January 2016 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
20/16 PUBLIC OPEN FORUM
20/16.1 Concerns expressed by people living in the vicinity of Newby & Scalby Primary School regarding the long-standing but increasing problems caused by the inconsiderate parking of vehicles by people dropping off and collecting children from school – driveways blocked, double yellow lines ignored, verges parked on etc. Aside from the damage to verges and general inconvenience to residents, there were also concerns regarding access for emergency vehicles and the safety of road users. The school did its best by reminding people to park considerately (front page of its website, in newsletters & on banners). A petition calling for a solution & containing signatures of 62 local residents, was handed to the Parish Council.
PROCEDURAL MATTER – At 7.16pm, Standing Orders were resumed.
21/16 MATTERS RAISED IN PUBLIC OPEN FORUM
21/16.1 Agreed concerns regarding traffic at school be considered at agenda item 9.1; councillors agreed to bring that item forward on the agenda and consider it next.
22/16 CORRESPONDENCE
22/16.1 [Brought forward] Parking on grass verges on The Green and the surrounding streets near Newby School – received emails of complaint [circulated with agenda]. Councillors noted the concerns expressed during the Public Open Forum. Following a general discussion between councillors, members of the public and SBC’s Deputy Parking Manager as to various ways to address the problem, it was agreed 1] SBC Parking to monitor the area on a short term basis and carry out enforcement as necessary, 2] a joint press release by Parish and Borough Councils be made, 3] Deputy Parking Manager to attend April council meeting to provide an update; 4] Parish Council to broker a meeting (to include school, emergency services, residents, NYCC and SBC) to discuss possible solutions.
At this point (7.35pm) J. Wilson and 12 members of public left the meeting.
23/16 POLICE REPORT Resolved crime figures and activity reports (tabled at meeting) be received. A written note from Cllr. Thompson regarding vandalism to the Parish Council’s seats around Scalby bowling green was also received & noted.
24/16 EXTERNAL REPORTS
24/16.1 County Council:- Cllr. Gething asked a question regarding the destination of garden waste (landfill rather than recycling) – at County Cllr. Bastiman’s suggestion, it was agreed Council write to Cllr. Chatt.
24/16.2 Borough Council:- No matters to report.
24/16.3 FONSA:- No representative present.
24/16.4 In Bloom:- No representative present.
25/16 COUNCILLOR’S REPORTS & UPDATES
25/16.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
25/16.2 Received & noted reports from several councillors in respect of highway matters requiring attention. (Clerk to refer to Highways).
26/16 CORRESPONDENCE
26/16.1 Consultation on SBC’s Draft Corporate Plan ‘Towards 2030’ [circulated with agenda]. Agreed Council in accord with the four key aims and no comments on the corporate Plan as a whole.
26/16.2 Letter from Christopher Keld Charity letter [circulated with agenda] received & noted. Agreed Cllrs. Pickersgill and Miller to serve from 1/2/16 to 31/1/19 as trustees representing the Parish Council.
26/16.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
27/16 FINANCIAL MATTERS
27/16.1 Resolved the Schedule of Accounts Payable for February 2016 (Schedule 11) [tabled at meeting] be approved.
27/16.2 Received & noted request from Tom Mutton [circulated with agenda] that Council extends to 31/7/2016 its Discretionary Grant offer to Gallows Close. Resolved extension be granted, grant to be used by 31/7/2016.
27/16.3 Received & noted Internal Auditor’s report [circulated with agenda] for Schedules 7-9.
27/16.4 Received & noted report by Cllr. Towse and Clerk [circulated with agenda] regarding the future of Scalby Library. Resolved both recommendations of the report be carried.
27/16.5 Christmas Lights Competition. Council considered a proposal by Cllr.. Thompson [Minute 5/16.2 refers] that in future residents should have to register their property for judging instead of all properties being entered by default. Resolved proposal not carried.
ENVIRONMENT AND DEVELOPMENT ISSUES
28/16 PLANNING APPLICATIONS NOTIFIED:
| 1 | Proposal Site Application No. Applicant PC decision |
Erect lean to conservatory to side 1 Pornic Avenue, Newby 15/02653/HS Mrs Rankin No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Erect extensions to rear and side 5 Hillcrest Grove 15/02670/HS Mrs T Deakin No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Erect detached garage and new gate 24 Southlands Grove, Newby 16/00045/HS Iain Grant Object – overlarge for site and adverse impact on surroundings & residential amenity |
| 4 | Proposal Site Application No. Applicant PC decision |
Erect porch 45 Newby Farm Road 16/00190/HS Mr B Josey No objections |
| 5 | Proposal Site Application No. Applicant PC decision |
Construction of single storey side extension 73 Hackness Road, Scalby NYM/2016/0014/FL Mrs A Brayshaw No objections |
29/16 PLANNING DECISIONS/WITHDRAWALS
The following were received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Installation of 2no. dormer windows to replace existing rooflights Wrea Head Hall Country House Hotel, Barmoor Lane, Scalby 15/02252/FL Granted |
| 2 | Proposal Site Application No. SBC decision |
Installation of smokers shelter to side 21 – 23 High Street Scalby 15/02448/FL Granted |
| 3 | Proposal Site Application No. SBC decision |
Erection of detached garage and store with creation of hard surfaced area 4A East Park Road Scalby 15/02469/HS Granted |
| 4 | Proposal Site Application No. NYM decision |
Construction of replacement dormer window to rear roofslope Coomboots, Cumboots, Scalby NYM/2015/0811/FLGranted |
30/16 PLANNING MATTERS RECEIVED AFTER 2/2/16
Having been notified to all councillors on email, the following was received and comments agreed:-
| 1 | Proposal
Site |
Demolition works and construction of two storey extension and raised decking, extension of existing driveway and creation of parking area together with change of use of land to form a manège High Croft, Suffield Hill NYM/2016/0030/FL (email Cllrs. notified 4/2/16) Mrs L Johnson No objections |
31/16 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
31/16.1 CAP Group – Cllr. Gething reported on a well attended meeting – the new beat manager was PC Scholes, speed gun checks could now be done, the takeup rate for the crime reporting boxes had been poor. Next meeting 14/4/16 (Cllrs. Gething & Mrs Wiles).
31/16.2 Roads Liaison Committee – still awaiting outcome of proposal to disband.
31/16.3 NYMNP Coastal Area Parish Forum – next meeting 27/4/2016 (Cllr. Mrs Wiles).
31/16.4 North Yorkshire and Cleveland Coastal Forum – next meeting date unknown (Cllr Thompson).
31/16.5 Yorkshire Local Councils’ Association – Cllr. Towse reported matters discussed had included the matter of parish representatives having voting rights on the Standards Committee. Next meeting 2/6/16 (Cllr. Towse).
31/16.6 Twinning Association – On Cllr. Thompson’s behalf the Clerk reported 1] there were 27 members of SANTA who lived in the parish (this worked out at 50% of the current membership). Cllr. Thompson had attended the AGM (21/1/16) and a committee meeting (9/2/16). and would give reports at the March council meeting.
31/16.7 Yorkshire Coast & Moors County Area Committee – Next meeting 23/3/16 (Cllr. Thompson).
31/16.8 Any other reports not previously notified – none.
32/16 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.09pm.