Agenda for Extraordinary Council meeting of 21st February 2024

 

NOTICE

is hereby given that an

EXTRAORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

MAIN HALL

Council Offices & Hub

445b Scalby Road, SCALBY,

 on

WEDNESDAY, 21st FEBRUARY 2024

COMMENCING AT 2 P.M.

 

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

 

1          NON-ATTENDANCE OF COUNCILLORS

1.1       To receive and note apologies from councillors who are unable to attend the meeting.

1.2       To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

ITEMS FROM THE ADJOURNED MEETING OF 14/2/24

3          CORRESPONDENCE

3.1       To note one Data Subject Access Request had been received during January.

3.2       To note one Data subject Access Request had been received in early February.

3.3       To receive request for dispensation [enclosed] from Cllr. Marley and agree action as appropriate.

3.4       Whole Council Training by YLCA [details enclosed] – to agree possible dates.

3.5       Correspondence received after 15/02/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

4          FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

4.1       To approve the Schedule of Accounts Payable for February 2024 (Schedule 11).

4.2       Changes to bank mandate – to agree if any changes are needed in light of Council having recently co-opted to several vacancies.

4.3       To receive & note the Internal Auditor’s report [enclosed]  for October to December 2023

4.4       To receive Clerk’s report [enclosed] on the implications for Council of the recently received Data Subject Access and Freedom of Information requests and agree action as appropriate

4.5       Biodiversity Policy – to receive Clerk’s report [enclosed] and agree action as appropriate.

5          PLANNING APPLICATIONS & APPEALS NOTIFIED:-

To agree comments on the following:-

  1. ZF23/01966/FL Alterations and extension to existing outbuilding to form family annexe/holiday cottage, together with alterations to main dwelling, The Manse, Low St, Scalby.
  2. ZF23/01967/LB Alterations and extension to existing outbuilding to form family annexe/holiday cottage, together with alterations to main dwelling, The Manse, Low St, Scalby.
  3. ZF23/02071/HAS Vary condition 1 of ZF23/01201/HS to allow larger extension, 4 Castle Mount Avenue, Scalby.
  4. ZF24/00098/HS Erect single storey side and rear extension, 34 Cross Lane, Newby.
  5. ZF24/00099/FLA Vary condition 1 of 21/01397/FL to allow alteration to ratio of render to brick, Former site of 79 Cross Lane, Newby.

6          PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 22/00010/FL Retrospective change of use from scrapyard (sui generis) to open-air storage yard (B8 storage and distribution), retrospective erection of office/storage building and ablution building with septic tank, proposed erection of 1.8m brick wall and timber gates, Coastal Breakers, Coastal Road, Burniston. Withdrawn.
  2. ZF23/01519/HS Erect single storey rear extension, 15 Station Road, Scalby. Granted with conditions.
  3. ZF23/01663/HS Erect rear extension and front porch, 2 Fieldstead Crescent, Newby. Granted with conditions.
  4. ZF23/01822/HS Erect double storey side and single storey rear extension, 48 Lady Edith’s Avenue, Newby. Granted with conditions.
  5. ZF23/01954/FL Demolish existing building, erect 2no. bungalows and 1no. house, 143-245 Burniston Road, Newby. Refused.

7          PLANNING MATTERS RECEIVED AFTER 15/2/24

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

8          REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

NEW MATTERS

9          VAS Signs

Additional mountings for VAS signs [Minute 189/23.1 refers] 1] to agree if these additional mountings are to be purchased; 2] to note North Yorkshire Councillor Sharma has offered a Locality Grant towards the cost and 3] to authorise the Clerk to sign the grant acceptance form.

10        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

11        CONFIDENTIAL ITEMS

To consider any matters as notified to councillors by email prior to, or tabled at, the meeting and agree action as appropriate.

 

Cllr. Richard Thompson, Chairman

Town Council Office & Hub, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Friday 16th  February 2024