NOTICE
is hereby given that an
ORDINARY MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the COMMUNITY HUB.
Community Hub & Council Offices,
445b Scalby Road
on
WEDNESDAY, 14th DECEMBER 2022
COMMENCING AT 7 P.M.
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
MEMBERS OF PUBLIC ARE WELCOME TO ATTEND
CANCELLED AT SHORT NOTICE DUE TO SNOW
AGENDA
1 APOLOGIES FOR ABSENCE
To receive & approve apologies for absence (to hand from Cllrs. Barnes & Fennell, personal commitments).
2 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
3 MINUTES
3.1 To approve and authorise the Chairman to sign the minutes of the Ordinary Council Meeting held on 9th November 2022 (enclosed).
PROCEDURAL MATTER
To suspend Standing Orders for the Public Open Forum.
4 PUBLIC OPEN FORUM
PROCEDURAL MATTER
To resume Standing Orders.
5 MATTERS RAISED IN PUBLIC OPEN FORUM
5.1 To agree action as appropriate on matters raised in Public Open Forum.
6 VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS
To receive any applications for co-option to the two existing Ordinary Vacancies & agree action as appropriate.
7 EXTERNAL REPORTS
The following to give reports or take questions:
7.1 Police – report for November incidents Scalby area [enclosed].
7.2 County Council – County Cllrs. D Bastiman and S. Sharma.
7.3 Borough Council – Borough Councillors D Bastiman, N Heritage, E Murphy or SC Sharma.
8 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
8.1 To receive report from H. King re. Community & Wellbeing Hub.
8.2 To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group.
8.3 To receive update on local government re-organisation.
8.4 To receive update on Scalby Toilets.
8.5 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
9 CORRESPONDENCE
9.1 Invitation from North Yorkshire Council [emailed to councillors 18/11/22] to submit expression of interest for piloting double devolution – to receive & agree action as appropriate.
9.2 To receive letter of 22/11/22 from parishioner requesting dropped kerb Lawrence Close, initial suggestion from NYCC Highways as to possible solution and agree action as appropriate.
9.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
10 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
10.1 To approve the Schedule of Accounts Payable for December 2022 (Schedule 9).
10.2 Rural verge cutting 2023/24 – to receive prices and agree which contractor to select.
10.3 Model Agreement 2023/24 – to agree to accept the offered £5,324-05 plus admin.
10.4 2023/24 budget – to receive draft [enclosed], agree any changes needed and formally approve.
10.5 2023/24 precept – to receive RFO’s report [enclosed] and set precept.
10.6 To receive quote of £1,860-06+VAT for new noticeboard to front of office and agree action as appropriate
10.7 Grants – to agree to accept the offered grants of £1,000 from Borough Cllr. Bastiman and £850 from Borough Cllr. Sharma towards the cost of a new noticeboard.
10.8 To receive and note Internal Auditor’s report [enclosed] for April-September accounts.
10.9 Christopher Keld Charity – To elect town council representatives (currently Cllrs. Holliday and Langmead) and confirm parishioner representative (currently Mrs Judith Stevens), both to serve until 31/1/2026.
10.10 Lone Working, Safeguarding Adults and Dignity at Work Policies [drafts enclosed] to receive and adopt.
10.11 Civility & Respect Project including the Pledge [emailed to councillors 15/11/22] to receive and agree action as appropriate
ENVIRONMENT AND DEVELOPMENT ISSUES
11 PLANNING APPLICATIONS & APPEALS NOTIFIED:-
To agree comments:-
- 22/00552/OL AMENDED PLANS Erect 3 detached bungalows (all matters reserved) served from private drive following demolition of existing dwelling, 151 Coldyhill Lane, Newby.
- 22/01782/LB Extend existing outbuilding, dormer windows, solar panels and associated landscaping, The Manse, Low Street, Scalby.
- 22/02301/HS Erect single storey rear extension, 70 Station Road, Scalby.
- 22/02320/HS Proposed garage and store/workshop, Barmoor View, Barmoor Lane, Scalby.
- N YM/2022/0858 Vary condition 2 of NYM/2015/0197/FL to allow construction of first floor above approved single storey utility room, Ryefield, Hackness Road, Scalby
12 PLANNING DECISIONS/WITHDRAWALS:- to receive & note
- 22/01492/HS Erect 2 storey side extension incorporating accommodation within roof, 28 Red Scar Drive, Newby. Granted with conditions.
- 22/01658/HS Erect single storey rear extension,6 Hall Park Grove, Scalby. Granted with conditions.
- 22/01687/HS Erect single storey rear extensions and garage, form terrace and associated landscaping, 143 Hackness Drive, Scalby. Granted with conditions.
- 22/01784/HS Conversion and extension of detached garage to form annexe to dwelling, 1 Scalby Hayes, Barmoor Lane, Scalby. Granted with conditions.
- 22/01925/HS Erect 2 storey side extension. Install pitched rooves to rear extension and front bay/canopy, 74 Moor Lane Newby. Granted with conditions.
13 PLANNING MATTERS RECEIVED AFTER 6/12/22
(as notified after distribution of agenda to members on email) – To agree comments as appropriate.
OTHER MATTERS
14 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors:-
15 EXCLUSION OF PRESS AND PUBLIC
To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.
16 CONFIDENTIAL ITEMS
None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.
J Marley (CiLCA), Clerk to the Council and RFO
Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalby-tc.gov.uk
Wednesday 7th December 2022