Agenda for Council Meeting of 13th September 2023

NOTICE

is hereby given that a

MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

COMMUNITY HUB

Community Hub & Council Offices,

445b Scalby Road, SCALBY,

 on

WEDNESDAY, 13th SEPTEMBER 2023

COMMENCING AT 7 P.M.

 

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

Supporting-papers-130923

1          APOLOGIES FOR ABSENCE

To receive & approve apologies for absence.

 

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Council Meeting held on 12th July 2023 (enclosed).

 

4          PUBLIC OPEN FORUM

 

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

 

6          VACANCIES (Newby Ward)

6.1       To receive any applications for co-option to the Ordinary Vacancy created at the election by reason of insufficient nominations & agree action as appropriate.

6.2       To receive any applications for co-option to the Casual Vacancy created by the resignation of D. Langmead & agree action as appropriate.

 

7          EXTERNAL REPORTS

The following to give reports or take questions:

7.1       Police – [Scalby report for July incidents emailed to councillors 8/8/23].

7.2       NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma.

 

8          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

8.1       To receive report from H. King re. Community & Wellbeing Hub.

8.2       To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers.

8.5       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

 

9          CORRESPONDENCE

9.1       To note exchange of emails with parishioner & North Yorkshire Council in respect of the timetable display boards near Scalby Road/Castlemount Avenue junction & agree action as appropriate.

9.2       Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

10        FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

10.1     Accounts paid under amended scheme of delegation [Minute 13/23.4 refers] – to note the following have been paid following online authorisation by Cllrs. Thompson and Towse:- Schedule 5 on 10/8/23 (£3,007.78).

10.2     To approve the Schedule of Accounts Payable for September 2023 (Schedule 6).

10.3     Scalby Toilets – to receive update from Chairman re taking over toilets (which is likely to be North Yorkshire Council assigning existing lease to us) and agree action.

10.4     Allotment plot rental and deposit charges October 2023 onwards – to receive report (enclosed) and agree action.

10.5     Insurance renewal 1/10/23-30/9/24 – to authorise premium payment of £1,344-21 on production of invoice.

10.6     Review of the future of the twinning arrangement [Minute 51/23 refers and Chairman of SANTA invited to attend] and agree action as appropriate.

10.7     Co-option Policy [enclosed] – to receive and adopt.

10.8     Whole Council Training [enclosed] – to receive & agree action.

 

ENVIRONMENT AND DEVELOPMENT ISSUES

11        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

Comments submitted under Clerk’s delegated powers to note and confirm:-

  1. NYM/2023/0426 Use of land for siting of one glamping pod for holiday letting purposes with associated access path at Prospect House Farm, Hay Lane, Scalby. No objections.
  2. ZF23/00886/HS Erect extension and terrace to rear and garage to side elevation at 32 Hillcrest Avenue, Newby. No objections.
  3. ZF23/01059/FL Demolish existing care home building, construct replacement nursing home at 73 Burniston Road, Newby. No objections.
  4. ZF23/01154/HS Erect single storey rear extension with veranda and single storey front/side extension at 50A Scalby Avenue, Newby. No objections.
  5. ZF23/01169/HS Erect single storey rear extension and alterations to garage roof at 20 Hay Brow Crescent, Scalby. No objections.
  6. ZF23/01171/HS Erect two storey side extension at 2 Goldenfields, High St, Scalby. No objections.
  7. ZF23/01201/HS Erect single storey rear extension at 4 Castle Mount Avenue, Scalby. No objections.
  8. ZF23/01209/HS Demolish existing conservatory and erect single storey rear extension at 307 Scalby Road, Newby. No objections.

Applications to look at and agree comments:-

  1. ZF23/00821/HS Erect single storey rear extension and summer house in rear garden, 56 Hackness Road, Newby.
  2. ZF23/00890/HS Erect two storey side and rear extension with porch to front, 27 Linden Road, Newby.
  3. ZF23/01256/RM Approval of reserved matters in relation to outline planning application 19/01248/OL for major housing development, to consider appearance, landscaping, scale and layout, land Off Mill Way, High Mill [details emailed to all councillors 23/8/23].

Appeals to note:-

  1. 23/3325460 Appeal against SBC refusal decision dated 9/6/23 on application 23/00403 (Proposed single storey rear extension and veranda and front extension at50A Scalby Avenue Newby).

 

12        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 22/02164/HS Erect rear extension, 3 Wrea Head Close, Scalby. Granted with conditions.
  2. 23/00058/FL Erect dwelling and garage, replacement & relocation of existing garage, 77 Green Lane, Newby. Granted with conditions.
  3. 23/00206/HS Erect rear extension, 2 Castle View, Scalby. Granted with conditions.
  4. 23/00341/HS Erect single storey side extension, 44 North Street, Scalby. Granted with conditions.
  5. 23/00390/HS Single storey extension to front elevation to create larger porch, convert garage into bedroom, create new driveway and access, 35 The Parkway, Newby. Granted with conditions.
  6. 23/00440/HS Erect carport to garage at rear, 24 High Street, Scalby. Granted with conditions.
  7. 23/00484/HS Erect single storey rear extension, 26 Mayfield Avenue, Newby. Granted with conditions.
  8. NYM/2023/0197 Conversion of and extension to stable block to form residential annexe accommodation (revised scheme to NYM/2020/0721/FL), Foxhill Paddocks, Low Road, Throxenby. Granted with conditions.
  9. NYM/2023/0126 Demolish pole barn and lean to agricultural building, convert agricultural outbuildings into three holiday letting units with associated parking together with landscaping works at Prospect House Farm, Hay Brow, Scalby. Granted with conditions.
  10. NYM/2023/0152 Convert agricultural outbuildings into three holiday letting units at Prospect House Farm, Hay Brow, Scalby. Granted with conditions.
  11. NYM/2023/0426 Use of land for siting of one glamping pod for holiday letting purposes with associated access path at Prospect House Farm, Hay Lane, Scalby. Granted with conditions.
  12. ZF23/00603/HS Demolish garage, erect single storey side extension, 7 Harewood Avenue, Newby. Granted with conditions.
  13. ZF23/00867/TD Instal 15metre Phase 8 monopole and associated ancillary works, junction of Scalby Road and Green Lane, Newby. Granted with conditions.
  14. ZF23/01047/HS Erect single storey rear extension, 9 Castle Mount Avenue, Scalby. Granted with conditions.
  15. ZF23/01169/HS Erect single storey rear extension & alteration to garage roof, 20 Hay Brown Crescent. Granted with conditions.
  16. ZF23/01171/HS Erect two storey side extension, 2 Goldenfields, High St, Scalby. Granted with conditions.
  17. ZF23/01209/HS Demolish existing conservatory, construct single storey rear extension, 307 Scalby Road, Newby. Granted with conditions.

 

13        PLANNING MATTERS RECEIVED AFTER 5/9/23

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

14        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

 

15        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

 

16        CONFIDENTIAL ITEMS

None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.

 

J Marley (CiLCA)

Clerk to the Council and RFO

Town Council Office, 445b Scalby Road, Scalby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Wednesday 6th September 2023