Agenda for Council Meeting of 11th September 2024

NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

Main Hall at the Council Offices,

445b Scalby Road, SCALBY

on

WEDNESDAY, 11th SEPTEMBER 2024, AT 7 P.M. 

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC CAN ATTEND

Please note access arrangements to the meeting have changed.

Town Councillors should use the front door of the building to access the meeting room.

Members of public will be directed to enter the building via the courtyard entrance at the side.  

[Please note it is anticipated that no more than 25 members of public can be accommodated in accordance with our Fire Risk Assessment]

AGENDA

Supporting-papers-110924

1          NON-ATTENDANCE OF COUNCILLORS

1.1       To receive and note apologies from councillors who are unable to attend the meeting.

1.2       To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Extraordinary Meeting of Council held on 22nd July 2024 (enclosed).

 

4          PUBLIC OPEN FORUM  (not to exceed 10 minutes)

Matters raised must relate to an item on this meeting’s agenda

 

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

 

6          EXTERNAL REPORTS

6.1       Police – To receive & note report for July incidents covered by Rural Policing Team (emailed to councillors 13/8/24) and August incidents (enclosed).

6.2       NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma to report on NYUC matters as they relate to this parish.

 

7          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

7.1       To note two complaints from February and March 2024 have now been finalised.

7.2       To note 3 Freedom of Information requests and 1 review have been completed since the Annual Meeting of Council on 8/5/24 and one new request is awaiting completion.

7.3       To note 3 parishioners exercised their rights during the Public Inspection period for the 23/24 accounts and two objections have been submitted to the external auditor.

7.4       To receive reports from Councillors of any highway & footpath matters requiring attention.

 

8          CORRESPONDENCE

8.1       Email of 25/7/24 [redacted and enclosed] from Gallows Close Centre enquiring about funding – to receive & agree action as appropriate.

8.2       To note email from North Yorkshire Fire Service confirming they have no concerns regarding fire safety issues at the offices.

8.3       To note an anonymous letter has been received in respect of water (believed to be from a spring) on the pavement of Hay Brow Crescent and agree action as appropriate.

8.4       To note several parishioners [details held by Clerk] have contacted the Clerk regarding an unauthorised building in the rear garden of a property and asked that Council refers the matter to Planning Enforcement – to agree action as appropriate.

8.5       Declaration of result of Parish Poll for Newby & Scalby held on 9th August 2024 – to receive.

8.6       Letter dated 21/8/24 signed by un-named parishioners – to agree action as appropriate [Note from Clerk – individual letters addressed to councillors were also received at the same time and will be handed, unopened, to councillors at the meeting]

8.7       Correspondence received after 5/9/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

 

9          FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

9.1       Accounts paid under amended scheme of delegation [Minute 10/24.3 refers] – to note the Schedule of Accounts Payable for August 2024 (Schedule 5 in sum of £5,311.45) had been paid following online authorisation by Cllrs. Smith and Thompson and ratify that action.

9.2       To approve the Schedule of Accounts Payable for September 2024 (Schedule 6).

9.3       Banking – to note that following a current account tariff review by Council’s bankers, from 18/9/24  charging tariff T2 (monthly fee plus transaction fee) will apply.

9.4       Copier – 1] to note a new lease has been negotiated at a saving of £700; 2] to authorise Clerk to sign agreement ; 3] to authorise signature of the Direct Debit.

9.5       Allotments – to agree action as appropriate on a request from FONSA chairman for council to consider 1] setting up a system to take deposits from new tenants and 2] creating a number of quarter plots.

9.6       Newby & Scalby Flower Friends Group – this is the successor to the defunct In Bloom group which still has funds. Those funds need to be transferred to somewhere which can be accessed by the new group. Is Council prepared in principle to hold and administer those funds?

 

ENVIRONMENT AND DEVELOPMENT ISSUES

 

10        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

To agree comments on the following:-

  1. ZF24/00690/HS Erect double storey side and single storey rear extension, 48 Lady Edith’s Avenue, Newby.
  2. ZF24/01049/HS Retrospective consent for erection of two storey side extension, 90 Station Road, Scalby.
  3. ZF24/01059/RM Erect 135no. dwellings considering appearance, landscaping, layout and scale, following outline consent on 19/00444/OL, Former Technical College, Lady Edith’s Drive, Newby

 

11        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

 

  1. NYM/2024/0455 Non-material amendment to NYM/2022/0476m to allow additional rooflights to facilitate additional bedroom accommodation at Beacon Farm, Beacon Brow Road, Scalby. Granted.
  2. 22/01592/HS Single storey extension and raised decking to rear at 36 Scalby Avenue, Newby. Finally Disposed Of.
  3. ZF24/00441/HS Install replacement windows and juliet balcony to rear, 4 Wynbrook Court, North Street, Scalby. Granted with conditions.
  4. ZF24/00453/HS Erect two storey side extension, 5 Greylands Park Drive, Newby. Granted with conditions.
  5. ZF24/00477/HS Erect 1½ storey side extension with rear dormer and single storey rear extension, 2 Norwich Close, Scalby. Granted with conditions.
  6. ZF24/00495FL Widen existing vehicular access, 445b Scalby Road, Scalby. Withdrawn.
  7. ZF24/00561/HS Erect single storey rear extension and porch to side, 2 Fieldstead Crescent, Newby. Granted with conditions.
  8. ZF24/00634/HS Demolish single storey side projection, chimney, outbuilding and garage, erect single storey side extension and shed. 4 East Park Road, Scalby. Granted with conditions.
  9. ZF24/00680/HS Erect single storey workshop, Cross Lane Hospital, Cross Lane, Newby. Granted with conditions.
  10. ZF24/00901/HS Erect two storey side extension (amended design to 16/01277/HS, 349 Scalby Road, Newby. Granted with conditions.

 

12        PLANNING MATTERS RECEIVED AFTER 5/9/24

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

 

13        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

 

14        EXCLUSION OF PRESS AND PUBLIC

To consider a motion – That, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.

 

15        CONFIDENTIAL ITEMS

15.1     To receive updates or notifications on confidential staffing, financial and legal matters & confirm or agree action as appropriate.