NOTICE
is hereby given that a
MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the
COMMUNITY HUB
Community Hub & Council Offices,
445b Scalby Road, SCALBY,
on
WEDNESDAY, 10th JANUARY 2024
COMMENCING AT 7 P.M.
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
MEMBERS OF PUBLIC ARE WELCOME TO ATTEND
AGENDA
1 NON-ATTENDANCE OF COUNCILLORS
1.1 To receive and note apologies from councillors who are unable to attend the meeting.
1.2 To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.
2 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
3 MINUTES
3.1 To approve and authorise the Chairman to sign the minutes of the Extraordinary Meeting of Council held on 20th December 2023 (enclosed).
4 PUBLIC OPEN FORUM
5 MATTERS RAISED IN PUBLIC OPEN FORUM
5.1 To agree action as appropriate on matters raised in Public Open Forum.
6 VACANCIES
6.1 To receive any applications for co-option to the Ordinary Vacancy (Newby Ward) created at the election by reason of insufficient nominations & agree action as appropriate.
6.2 To receive any applications for co-option to the Casual Vacancies in Newby Ward (3) and Scalby Ward (1) & agree action as appropriate.
7 EXTERNAL REPORTS
The following to give reports or take questions:
7.1 Police – Report for December incidents covered by Rural Policing Team enclosed.
7.2 NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma.
8 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
8.1 Scalby Toilets [Minute 189/23.3 refers]– to receive update from Chairman/Clerk
8.2 To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers.
8.3 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
9 CORRESPONDENCE
9.1 Correspondence received after 2/01/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
10 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
10.1 To approve the Schedule of Accounts Payable for January 2024 (Schedule 10).
10.2 2024/25 precept – to receive RFO’s report [enclosed] and set precept.
10.3 To 1] extend the suspension of Financial Regulation 3.5 for a period to be agreed (not in excess of 12 months) and 2] for the same period to extend the variation of Financial Regulation 19.2 FROM “19.2 With the agreement of the Chairman or Vice Chairman of Council, urgent expenditure exceeding £500 which is specifically for the purpose of ensuring Council meets its legal or contractual obligations” TO “19.2 With the agreement of the Chairman or Vice Chairman of Council, expenditure exceeding £500”. [These are to facilitate smooth running of Council’s finances such as paying bills in the event of a meeting not being held (Minute 13/23.4 refers). The original suspensions are at Minute 111/21.5 and pending a review of Financial Regulations an extension is recommended]..
ENVIRONMENT AND DEVELOPMENT ISSUES
11 PLANNING APPLICATIONS & APPEALS NOTIFIED:-
To agree comments on the following:-
- ZF23/01945/HS Erect single and two storey extension to rear, erect detached garage and alteration to stables, 53 Coldyhill Lane, Newby.
- ZF23/01954/FL Demolish existing building, erect 2no. bungalows and 1no. house, 143-245 Burniston Road, Newby.
- ZF23/01992/HS Erect single storey side and rear extensions to form garage, utility and home office, 5 West Avenue, Scalby.
- NYM/2023/0856 Erect covered manure storage building, Beacon Farm, Beacon Brow Road, Scalby.
- To note an appeal has been submitted against the refusal of ZF23/01568/AD Erect agricultural storage unit, Ian’s Field Farm, Burniston Road, Scalby
12 PLANNING DECISIONS/WITHDRAWALS:- to receive & note
- ZF23/01140/HS Erect two storey side extension with single storey element to rear, 32 Newlands Park Crescent, Newby. Granted with conditions.
13 PLANNING MATTERS RECEIVED AFTER 2/01/24
(as notified after distribution of agenda to members on email) – To agree comments as appropriate.
OTHER MATTERS
14 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors:-
15 EXCLUSION OF PRESS AND PUBLIC
To consider a motion – That, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.
16 CONFIDENTIAL ITEMS
16.1 445 Scalby Road – to note the property will be coming vacant and to delegate the Clerk to speak with the letting agents with regards to re letting.
16.2 To receive a report from the Review & Staffing Committee & agree action as necessary.
J Marley (CiLCA)
Clerk to the Council and RFO
Town Council Office, 445b Scalby Road, Scalby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalby-tc.gov.uk
Wednesday 3rd January 2024