NOTICE
is hereby given that an
ORDINARY MEETING
of
NEWBY AND SCALBY PARISH COUNCIL
will be held in the Community Hub
Community Hub & Council Offices,
445b Scalby Road
on
WEDNESDAY, 8th DECEMBER 2021
COMMENCING AT 7 P.M.
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
1 APOLOGIES FOR ABSENCE To receive & approve apologies for absence.
2 DECLARATIONS OF INTEREST To receive any declarations of interest in items on this agenda.
3 MINUTES
3.1 To approve and authorise the Chairman to sign the minutes of the Council Meeting held on 10th November 2021 (enclosed).
PROCEDURAL MATTER To suspend Standing Orders for the Public Open Forum.
4 PUBLIC OPEN FORUM
PROCEDURAL MATTER To resume Standing Orders.
5 MATTERS RAISED IN PUBLIC OPEN FORUM
5.1 To agree action as appropriate on matters raised in Public Open Forum.
6 EXTERNAL REPORTS
The following to give reports or take questions:
6.1 Police [No reports to hand at preparation of agenda]
6.2 County Council – County Cllrs. D Bastiman and A. Backhouse.
6.3 Borough Council – Borough Councillors D Bastiman, N Heritage, H Lynskey, E Murphy or SC Sharma.
7 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS
7.1 To receive update from Chairman and Clerk on any matters dealt with under delegated powers.
7.2 To receive report from H. King re. Community Hub.
7.3 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
7.4 To note the November 2021 Parish Council Community Newsletter has been distributed to households in the parish
8 CORRESPONDENCE
8.1 To receive any update on the casual vacancy in Newby Ward.
8.2 To receive & note email of 17/11/21 [redacted version enclosed] from parishioner requesting support for a pedestrian refuge island on Burniston Road near the two parts of the North Cliff Golf Club – to agree response.
8.3 To note email received 23/11/21 from SBC containing letter from Royal Pilgrim Communications [both enclosed] re. proposed redevelopment of Argos building in Scarborough town centre.
8.4 To receive & note email of 26/11/21 [redacted version enclosed] from parishioner regarding Christmas Lights Competition and environmental damage/light pollution – to agree response.
8.5 To receive & note email of 28/11/21 [redacted version enclosed] from parishioner regarding cherry trees on Coldyhill Lane – to agree response.
8.6 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
9 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
9.1 To approve the Schedule of Accounts Payable for December 2021 (Schedule 9).
9.2 To receive & note the Internal Audit report for April-October 2021 [enclosed]
9.3 Christmas Lights Competition 2021 – all councillors emailed 15/11/21 with forms and details of areas to be judged (Reminder – judging to be done between 18th and 28th December.
ENVIRONMENT AND DEVELOPMENT ISSUES
10 PLANNING APPLICATIONS & APPEALS NOTIFIED:-
Applications to look at and agree comments:-
- 21/01830/HS Erect summerhouse, install railings, fence gates and retrospective roller garage door, First Floor Flat, 433 Scalby Road, Scalby.
- 21/02272/HS Erect 2m high fence to side and rear, 10 Scalby Beck Road, Scalby.
- 21/02519/HS Erect single storey rear extension at 27 High Mill Drive, Newby.
11 PLANNING DECISIONS/WITHDRAWALS:- to receive & note
- 20/02129/HS Hip to gable extension and install rear dormer with Juliet balcony at 12 Willow Garth, Newby. Granted with conditions
- 21/02163/HS Erection of single storey rear extension at 39 Newlands Park Drive, Newby. Granted with conditions
12 PLANNING MATTERS RECEIVED AFTER 29/11/2021
(as notified after distribution of agenda to members on email) – To agree comments as appropriate.
OTHER MATTERS
13 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors:-
14 EXCLUSION OF PRESS AND PUBLIC
To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.
15 CONFIDENTIAL ITEMS
To receive verbal report and updates from Chairman/Clerk and agree action as appropriate. [Any paperwork needed will be shared at meeting].
J Marley (CiLCA), Clerk to the Council and RFO
Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalbyparishcouncil.gov.uk
Tuesday 30th November 2021