Agenda for Council meeting 14th April 2021

 NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY PARISH COUNCIL

will be held

online at zoom.us or by dialling 0131 460 1196

Enter the meeting ID 895 6469 4019 and passcode 082775 when asked

on

WEDNESDAY, 14th APRIL 2021

COMMENCING AT 7 P.M.

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

Supporting-papers-140421

1          APOLOGIES FOR ABSENCE To receive & approve apologies for absence.

2          DECLARATIONS OF INTEREST To receive any declarations of interest in items on this agenda.

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Council Meeting held on 10th March 2021 (enclosed).

PROCEDURAL MATTER To suspend Standing Orders for the Public Open Forum.

4          PUBLIC OPEN FORUM

PROCEDURAL MATTER To resume Standing Orders.

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

6          EXTERNAL REPORTS

The following to give reports or take questions:

6.1       Police [Scalby report emailed to councillors 3/3/21, Newby report not to hand at preparation of agenda]

6.2       County Council – County Cllrs. D Bastiman and A. Backhouse.

6.3       Borough Council – Borough Councillors D Bastiman, N Heritage, H Lynskey, E Murphy or SC Sharma.

7          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS

7.1       To receive update from Clerk on any highway, footpath and other matters.

7.2       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

8          CORRESPONDENCE

8.1       Devolution – to agree any comments and which of the 2 submitted models is preferred. (Note comments must be submitted to by 2359 on 18/4/21 https://consult.communities.gov.uk/governance-reform-and-democracy/northyorkshire/consultation/ ).

8.2       The future of remote meetings and annual meetings in May 2021 due to government’s refusal to extend beyond 6th May the power to hold virtual meetings [emailed to councillors 31/3/21. Clerk recommends bringing May/Annual PC meeting forward to a date between 1 and 6th May. Delegation of full executive powers to Clerk in consultation with Chairman or Vice Chairman already in place] – to receive and agree action as appropriate;

8.3       To receive an email dated 25/3/21 from Royal Pilgrim [enclosed] and agree action as appropriate;

8.4       Email from resident of Coldyhill Lane [forwarded to councillors 7/4/21] requesting double yellow lines either side of their drive (request follows a road traffic collision which occurred when they were attempting to pull out of their driveway) –  to receive & agree action/comments;

8.5       Request from resident of Coldyhill Lane for a litter bin on Coldyhill Lane between Proudfoot’s and Scalby Avenue – to agree action as appropriate;

8.6       Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

FINANCE & GENERAL PURPOSES ISSUES

9          FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

9.1       To approve the Schedule of Accounts Payable for April 2021 (Schedule 1).

9.2       JJ Burchell Bequest – 1] to note the current 8% Treasury Stock Gilts mature soon; 2] to agree to reinvest the redemption proceeds into another UK Government Stock; 3] to authorise the Clerk/RFO and Chairman to sign necessary paperwork.

9.3       To 1] suspend Financial Regulation 3.5 for a period to be agreed (not in excess of 6 months) and 2] for the same period vary Financial Regulation 19.2 FROM “19.2 With the agreement of the Chairman or Vice Chairman of Council, urgent expenditure exceeding £500 which is specifically for the purpose of ensuring Council meets its legal or contractual obligations” TO “19.2 With the agreement of the Chairman or Vice Chairman of Council, expenditure exceeding £500”.  [These are to enable bills etc to be paid if we are unable to hold virtual meetings or face to face meetings].

ENVIRONMENT AND DEVELOPMENT ISSUES

10        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

  1. 21/00272/HS Erect single storey rear extension at 30 Hillcrest Avenue (to agree comments).
  2. 21/00418/FL Erect roof guarding, fire escape stair and glass roof shelter extension at The Plough, High St, Scalby (to agree comments).
  3. 21/00487/FL Part retrospective formation of new access drive at Barmoor View, Barmoor Lane,l Scalby (to agree comments).
  4. 21/00511/FL Convert redundant farm and mill complex to form single dwelling with annexe, erect garage and 3no. new dwellinghouses with associated landscaping at High Mill Farm, Station Rd, Scalby (to agree comments).
  5. 21/00512/LB Internal & external works (to include partial demolition of load bearing walls) to allow for conversion of former Miller’s House, Cart Shed, Piggery and outbuilding to single dwelling and annexe. Demolition of 3no. outbuildings at High Mill Farm, Station Rd, Scalby (to agree comments).
  6. 21/00577/HS Erect two storey rear and side extension at 15 The Close (to agree comments).
  7. 21/00597/FL Erect building comprising 6no. light industrial/storage and distribution units (resubmission 20/02816/FL) at Iansfield Farm, Burniston Road, Scalby (to agree comments).
  8. 21/00639/HS Erect garden room at 30 North St, Scalby (to agree comments).
  9. NYM/2021/0191/FL Erect replacement general purpose agricultural storage building (retrospective) at Stag Hall Farm, Harwood Dale Road, Cloughton (to agree comments).
  10. NYM/2021/0192/FL Erect replacement general purpose agricultural storage building at Stag Hall Farm, Harwood Dale Road, Cloughton) to agree comments).

11        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 20/01382/FL Erect detached dwelling with detached garage, land adjacent 12 Hay Lane, Scalby. Granted with conditions
  2. 20/02774/HS Erect first floor side extension with side facing Juliet balcony over existing garage and erect single storey rear extension following demolition of existing conservatory/utility at 43 Newlands Park Grove, Newby. Granted with conditions
  3. 20/02776/HS Erect two storey side and rear extension with detached garden room at 37 Willow Garth, Newby. Granted with conditions
  4. 20/02822/FLA Vary condition 1 of 19/00474/HS to remove sun room at 36 Lady Edith’s Avenue, Newby. Granted with conditions.
  5. 21/00048/HS Extension to rear of property at 1 St Mark’s Close, Newby. Granted with conditions.
  6. 21/00079/FL Change of use of ground floor from C3 (residential) to Use Class E (music recording studio), first floor to retain C3 use at 487 Scalby Road, Scalby. Granted with conditions.
  7. NYM/2021/0052/FL Change of use of land to form manege (revised scheme to NYM/2020/0352/FL) at Beacon Cottage Farm, Beacon Brow Road, Scalby. Granted with conditions.

12        PLANNING MATTERS RECEIVED AFTER 6/4/2021

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

OTHER MATTERS

13        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

14        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next item relates to legal matters or contract negotiations.

15        PREMISES [Minute 172/20 refers]

To receive verbal report and update and agree action as appropriate. [Any paperwork needed will be screen-shared at meeting].

 

J Marley (CiLCA), Clerk to the Council and RFO

Parish Council Office, Scalby Library, 450 Scalby Road, Newby, Scarborough YO12 6EE

Tel: (01723) 354018.  Email: clerk@newbyandscalbyparishcouncil.gov.uk

Tuesday 6th April 2021