NOTICE
is hereby given that the
STATUTORY ANNUAL MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the
Main Hall, Council Offices and Hub,
445b Scalby Road, SCALBY
on
WEDNESDAY, 13th MAY 2026
COMMENCING AT 7.00 pm
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
MEMBERS OF PUBLIC CAN ATTEND
Please note access arrangements to the meeting.
Town Councillors should use the front door of the building to access the meeting room.
Everyone else will be directed to enter the building via the courtyard entrance at the side.
AGENDA
PROCEDURAL MATTER
Councillor Smith in her capacity as outgoing Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
To elect a Chairman of the Council for the Year 2026 to 2027.
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 APOLOGIES FOR ABSENCE
3.1 To receive and note apologies from councillors who are unable to attend the meeting.
3.2 To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.
4 ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council for the Year 2026 to 2027.
5 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies (to May 2027 Council meeting unless otherwise stated):-
| Organisation | Current Councillor(s) |
| NYMNP Coastal Forum | Cllr. Thompson |
| YLCA | Cllr. Smith |
| Christopher Keld Charity | Cllrs. Holliday and Murphy |
6 MEMBERSHIP OF FINANCE & GENERAL PURPOSES COMMITTEE
To elect three councillors (currently Cllrs. Buckley, Holliday and Kendall) to the Committee to serve alongside the Council Chairman and Vice Chairman who are members ex officio in accordance with the Terms of Reference.
7 MEMBERSHIP OF PLANNING COMMITTEE
To elect three councillors (currently Cllrs. Holliday, Marley and Thompson) to the Committee to serve alongside the Council Chairman and Vice Chairman who are members ex officio in accordance with the Terms of Reference.
8 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
To elect three councillors (currently Cllrs. Kendall, Shepherd and Thompson) to the Committee to serve alongside the Council Chairman and Vice Chairman who are members ex officio in accordance with the Terms of Reference.
9 MEETING DATES To agree the schedule of Ordinary Meetings of the Town Council to May 2027 on the following dates:-
| 9th September 2026 | 8th November 2026 | 9th February 2027 | 19th May 2027 |
10 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
11 MINUTES
11.1 To approve and sign as a correct record, the minutes of the Extraordinary meeting of Council held on 13th April 2026. (enclosed).
11.2 For information only – to note the minutes of the Finance & General Purposes Committee meeting of 18/12/25, 2/3/26 and 23/3/26 (enclosed).
11.3 For information only – to note the minutes of the Planning Committee meetings of 22/12/25, 9/2/26 and 16/3/26 (enclosed).
11.4 For information only – to note the minutes of the Review & Staffing Committee meetings of 27/11/25, 18/2/26 and 23/3/26 (enclosed).
12 PUBLIC FORUM (not to exceed 15 minutes)
Matters which members of the public wish to raise in respect of items on the agenda.
13 MATTERS RAISED IN PUBLIC FORUM
To agree action as appropriate on matters raised in the Public Forum.
14 COUNCILLOR’S REPORTS
14.1 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
15 CORRESPONDENCE
15.1 Speed of traffic Station Road and Scalby Road – to consider enclosed correspondence and agree action as appropriate.
15.2 Speed of traffic of Lady Edith’s/Forge Valley – to consider enclosed correspondence and agree action as appropriate.
15.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
16 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
16.1 To approve the enclosed Schedule of Accounts to be paid for May 2025 (Schedule 2a).
16.2 2025/26 Annual Return [emailed to councillors 5/5/26] – To receive the enclosed report of the Finance & General Purposes Committee and to consider and approve its recommendations in respect of the 2025/26 Annual Governance & Accountability Return (AGAR), as set out below:-
- Internal Auditor’s Report – Receives and notes the Internal Auditor’s unqualified report.
- Annual Governance Statement (Section 1) – Approves the Annual Governance Statement (Section 1) and authorises the Chairman to sign the Statement on behalf of the Council.
- Accounting Statements (Section 2) – Approves the Accounting Statements (Section 2) and authorises the Chairman to sign the Statements on behalf of the Council.
- Notice of Public Rights – Approves the period for the exercise of public rights and publication of the unaudited AGAR as 1 July 2026 to 11 August 2026 (inclusive).
16.3 Committee Terms of Reference – Calling of Meetings:- To receive the enclosed report and accept its recommendations.
16.4 2025/26 Annual Report and Accounts – To receive the enclosed report of the Finance & General Purposes Committee and to consider and approve its recommendation to approve the report and accounts and authorise the Chairman to sign on behalf of the Council
J Marley (CiLCA)
Clerk to the Council and RFO
Town Council Office, 445b Scalby Road, Scalby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalby-tc.gov.uk
Thursday 7th May 2026