NOTICE
is hereby given that an
EXTRAORDINARY MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the
Main Hall, Council Offices and Hub,
445b Scalby Road, SCALBY
on
WEDNESDAY, 16th OCTOBER 2024, AT 9 A.M.
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
AGENDA
1 NON-ATTENDANCE OF COUNCILLORS
1.1 To receive and note apologies from councillors who are unable to attend the meeting.
1.2 To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.
2 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
3 MINUTES
3.1 To approve and authorise the Chairman to sign the minutes of the Ordinary Meeting of Council held on 11th September 2024 (enclosed).
4 PUBLIC OPEN FORUM (not to exceed 15 minutes)
Matters raised must relate to an item on this meeting’s agenda
5 MATTERS RAISED IN PUBLIC OPEN FORUM
5.1 To agree action as appropriate on matters raised in Public Open Forum.
6 EXTERNAL REPORTS
6.1 Police – To receive & note report for September incidents covered by Rural Policing Team (emailed to councillors 2/10/24).
6.2 NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma to report on NYUC matters as they relate to this parish.
7 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
7.1 Christmas tree at Newlands [Minute 123/24 refers] to note a tree has been ordered at a cost of £505 supplied, lit and erected/removed..
7.2 Gallows Close – to receive update on location of proposed works [Minute 126/24.1 refers] & agree action as appropriate.
7.3 Water across pavement on Hay Brow Crescent [Minute 126/24.3 refers] – to note 1] the complainant was not satisfied with Council’s response and 2] a further letter has been sent explaining that footpath repairs are the responsibility of North Yorkshire Council.
7.4 To note the potential unauthorised building in the rear garden of a property [Minute 126/24.4 refers] was reported to Planning and an acknowledgment has been received.
7.5 To note 1] two Freedom of Information requests and one complaint have been completed since 5/9/24; 2] a request for review of one Freedom of Information decision has been received since 5/9/24.
7.6 To receive reports from Councillors of any highway & footpath matters requiring attention.
8 CORRESPONDENCE
8.1 To note a letter of resignation has been received from Cllr. D. Pickersgill and an election to fill the vacancy has been requested.
8.2 To receive & note email (enclosed) from Chairman of Burniston Parish Council re. proposal for drilling rig site for exploration of suitability of underground gas extraction and agree action as appropriate.
8.3 To receive & note letter from Chairman of FONSA (enclosed) re allotments [Minute 127/24.5 refers] and agree action as appropriate.
8.4 To receive details (enclosed) of interim review of polling districts and polling places and agree action as appropriate.
8.5 Correspondence received after 10/10/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
9 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
9.1 To approve the Schedule of Accounts Payable for October 2024 (Schedule 7).
9.2 External Auditor’s Report 2023/24 accounts – 1] to note an Interim Certificate [enclosed] has been received and, along with the relevant notice, was displayed on the noticeboard on 24/9/24; 2] to agree for how long the certificate and notice should be displayed on the notice board [should be at least 14 days].
9.3 Internal Audit report (April-June) [enclosed] – to receive & note.
9.4 To note the Charity Commission Annual Return 2024 for the Burchell Trust was submitted on 24/9/24.
9.5 To note a new fixed term contract (effective 20/6/25) for gas and electricity has been arranged which will see an overall reduction in future costs of around 18½%.
9.6 To agree if poll cards are to be provided for the election to fill the vacancy caused by the resignation of D. Pickersgill (cost details to be provided at meeting by Clerk).
ENVIRONMENT AND DEVELOPMENT ISSUES
10 PLANNING APPLICATIONS & APPEALS NOTIFIED:-
To agree comments on the following:-
- ZF24/01439/HS Erect single storey extension to front, 5 St. Joseph’s Close, Newby.
- ZF24/01488/HAS Vary condition 1 of ZF23/00821/HS to allow alternative roof design, 56 Hackness Road, Newby.
11 PLANNING DECISIONS/APPEALS/WITHDRAWALS:- to receive & note
- ZF23/01966/FL Alterations and extension to existing outbuilding to form family annexe/holiday cottage together with alterations to main dwelling, The Manse, Low Street, Scalby. Granted with conditions.
- ZF23/01967/LB Alterations and extension to existing outbuilding to form family annexe/holiday cottage together with alterations to main dwelling, The Manse, Low Street, Scalby. Granted with conditions.
- ZF24/00562/HS Erect single storey rear extension, East Bar, Queen Elizabeth Drive, Scalby. Granted with conditions.
- ZF24/00573/FL Erect single storey bungalow with new vehicular access, 32 Green Lane, Newby. Refused.
- ZF24/00690/HS Erect double storey side and single storey rear extension, 48 Lady Edith’s Avenue, Newby. Granted with conditions.
- ZF24/01049/HS Retrospective consent for erection of two storey side extension, 90 Station Road, Scalby. Granted with conditions.
12 PLANNING MATTERS RECEIVED AFTER 10/10/24
(as notified after distribution of agenda to members on email) – To agree comments as appropriate.
OTHER MATTERS
13 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors:-
14 EXCLUSION OF PRESS AND PUBLIC
To consider a motion – That, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.
15 CONFIDENTIAL ITEMS
15.1 To receive updates or notifications on confidential staffing, financial and legal matters & confirm or agree action as appropriate.