Agenda for Council Meeting of 11th January 2023

NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the COMMUNITY HUB.

Community Hub & Council Offices,

445b Scalby Road

on

WEDNESDAY, 11th JANUARY 2023

COMMENCING AT 7 P.M.

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

AGENDA

Supporting-papers-110123

 

1          APOLOGIES FOR ABSENCE

To receive & approve apologies for absence.

 

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Ordinary Council Meeting held on 9th November 2022 (enclosed).

 

4          BUSINESS REMAINING FROM DECEMBER MEETING

4.1       CORRESPONDENCE

4.1.1    Invitation from North Yorkshire Council [emailed to councillors 18/11/22] to submit expression of interest for piloting double devolution – to receive & agree action as appropriate.

4.1.2    To receive letter of 22/11/22 from parishioner requesting dropped kerb Lawrence Close, initial suggestion from NYCC Highways as to possible solution and agree action as appropriate

4.2       FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

4.2.1    To approve the Schedule of Accounts Payable for December 2022 (Schedule 9).

4.2.2    Rural verge cutting 2023/24 – to receive prices and agree which contractor to select.

4.2.3    Model Agreement 2023/24 – to agree to accept the offered £5,324-05 plus admin.

4.2.4    2023/24 budget – to receive draft [enclosed], agree any changes needed and formally approve.

4.2.5    2023/24 precept – to receive RFO’s report [enclosed] and set precept.

4.2.6    To receive quote of £1,860-06+VAT for new noticeboard to front of office and agree action as appropriate

4.2.7    Grants – to agree to accept the offered grants of £1,000 from Borough Cllr. Bastiman and £850 from Borough Cllr. Sharma towards the cost of a new noticeboard.

4.2.8    To receive and note Internal Auditor’s report [enclosed] for April-September accounts.

4.2.9    Christopher Keld Charity – To elect town council representatives (currently Cllrs. Holliday and Langmead) and confirm parishioner representative (currently Mrs Judith Stevens), both to serve until 31/1/2026.

4.2.10  Lone Working, Safeguarding Adults and Dignity at Work Policies [drafts enclosed] to receive and adopt.

4.2.11  Civility & Respect Project including the Pledge [emailed to councillors 15/11/22] to receive and agree action as appropriate

 

PROCEDURAL MATTER

To suspend Standing Orders for the Public Open Forum.

 

5          PUBLIC OPEN FORUM

 

PROCEDURAL MATTER

To resume Standing Orders.

 

6          MATTERS RAISED IN PUBLIC OPEN FORUM

6.1       To agree action as appropriate on matters raised in Public Open Forum.

 

7          VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

To receive any applications for co-option to the two existing Ordinary Vacancies & agree action as appropriate.

 

8          EXTERNAL REPORTS

The following to give reports or take questions:

8.1       Police – report for November incidents Scalby area [enclosed].

8.2       County Council – County Cllrs. D Bastiman and S. Sharma.

8.3       Borough Council – Borough Councillors D Bastiman, N Heritage, E Murphy or SC Sharma.

 

9          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

9.1       To receive report from H. King re. Community & Wellbeing Hub.

9.2       To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group.

9.3       To receive update on local government re-organisation.

9.4       To receive update on Scalby Toilets.

9.5       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

 

10        CORRESPONDENCE

10.1     Email [enclosed] from  County Cllr. Bastiman with suggestion for commemorative to the late Queen Elizabeth II – to receive & agree action as appropriate.

10.2     Request from parishioner for a grit bin at the junction of Southlands Grove and The Parkway to receive & agree action as appropriate. [Note location does not meet NYCC criteria for provision so any bin would have to be provided by N&STC].

10.3     Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

 

11        FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

11.1     To approve the Schedule of Accounts Payable for January 2023 (Schedule 10).

11.2     Request by Clerk to bring the date of the June meeting forward by one week (to 7th June) – to receive and agree action as appropriate.

11.3     Purchase of land adjacent Newby Farm Road [Minute 101/21.2 refers] – to authorise Chairman and Vice Chairman to sign agreement and land transfer and authorise associated purchase online payments.

11.4     To 1] extend the suspension of Financial Regulation 3.5 for a period to be agreed (not in excess of 12 months) and 2] for the same period to extend the variation of Financial Regulation 19.2 FROM “19.2 With the agreement of the Chairman or Vice Chairman of Council, urgent expenditure exceeding £500 which is specifically for the purpose of ensuring Council meets its legal or contractual obligations” TO “19.2 With the agreement of the Chairman or Vice Chairman of Council, expenditure exceeding £500”.  [These are to facilitate smooth running of Council’s finances such as paying bills in the event of a meeting not being held. The original suspensions are at Minute 111/21.5 and pending the proposed review of Standing Orders and Financial Regulations an extension is recommended].

 

ENVIRONMENT AND DEVELOPMENT ISSUES

 

12        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

To confirm comments submitted under delegated powers on the following:-

  1. 22/00552/OL AMENDED PLANS Erect 3 detached bungalows (all matters reserved) served from private drive following demolition of existing dwelling, 151 Coldyhill Lane, Newby. Object, overdevelopment, contrary to Local Plan Policies DEC1 and DEC4.
  2. 22/01782/LB Extend existing outbuilding, dormer windows, solar panels and associated landscaping, The Manse, Low Street, Scalby. No objections.
  3. 22/02301/HS Erect single storey rear extension, 70 Station Road, Scalby. No objections.
  4. 22/02320/HS Proposed garage and store/workshop, Barmoor View, Barmoor Lane, Scalby. No objections.
  5. NYM/2022/0858 Vary condition 2 of NYM/2015/0197/FL to allow construction of first floor above approved single storey utility room, Ryefield, Hackness Road, Scalby. No objections.
  6. NYM/2022/0864 Variation of conditions 2 (material amendment), 6 and 7 of planning approval NYM/2021/0497/FL to allow a reduction in size of garage, alterations to roof design, use of horizontal cladding and plain roof tiles, 113 Hackness Road, Scalby. No objections.

To agree comments on the following:-

  1. 22/02382/HS Replace front porch, install gate and masonry piers to front boundary, 73 Newby Farm Road, Scalby.

13        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 21/01397/FL Construct 6no. three bedroom semi detached dwellings with communal off street parking/courtyard and landscaping, former site of 79 Cross Lane, Newby. Granted with conditions.
  2. 22/01141/HS Erect two storey side extension, single storey rear extension and front porch, 4 Greenstead Road, Newby. Granted with conditions.
  3. 22/01492/HS Erect 2 storey side extension incorporating accommodation within roof, 28 Red Scar Drive, Newby. Granted with conditions.
  4. 22/01658/HS Erect single storey rear extension,6 Hall Park Grove, Scalby. Granted with conditions.
  5. 22/01687/HS Erect single storey rear extensions and garage, form terrace and associated landscaping, 43 Hackness Drive, Scalby. Granted with conditions.
  6. 22/01781/FL Alterations and extension to existing outbuilding to form family annex/holiday cottage, dormer windows, solar panels and associated landscaping, The Manse, Low Street, Scalby. Withdrawn.
  7. 22/01782/LB Extension to existing outbuilding, dormer windows, solar panels and associated landscaping, The Manse, Low Street, Scalby. Withdrawn.
  8. 22/01784/HS Conversion and extension of detached garage to form annexe to dwelling, 1 Scalby Hayes, Barmoor Lane, Scalby. Granted with conditions.
  9. 22/01799/HS Erect single storey rear extension and detached single storey garage, 16 Newlands Park Drive, Newby. Granted with conditions.
  10. 22/01833/HS Two storey side extension and single storey rear extension, 1 South Avenue, Scalby. Granted with conditions.
  11. 22/01925/HS Erect 2 storey side extension. Install pitched rooves to rear extension and front bay/canopy, 74 Moor Lane Newby. Granted with conditions.
  12. 22/01969/HS Convert barn to ancillary accommodation and erect timber outbuilding, The Barn, Scalby Hayes, Scalby. Granted with conditions.

 

14        PLANNING MATTERS RECEIVED AFTER 4/1/23

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

 

15        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

 

16        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

 

17        CONFIDENTIAL ITEMS

None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.

 

J Marley (CiLCA), Clerk to the Council and RFO

Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Wednesday 4th January 2023