Agenda for Council Meeting 8th February 2023

 NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

COMMUNITY HUB

Community Hub & Council Offices,

445b Scalby Road,

on

WEDNESDAY, 8th FEBRUARY 2023

COMMENCING AT 7 P.M.

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

 

AGENDA

Supporting-papers-080223

1          APOLOGIES FOR ABSENCE

To receive & approve apologies for absence.

 

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Ordinary Council Meeting held on 11th January 2023 (enclosed).

3.2       To receive and sign the minutes of the Review & Staffing Committee held on 8th December 2022 [to be tabled at meeting].

 

PROCEDURAL MATTER

To suspend Standing Orders for the Public Open Forum.

 

4          PUBLIC OPEN FORUM

 

PROCEDURAL MATTER

To resume Standing Orders.

 

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

 

6          VACANCY UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

To receive any applications for co-option to the one existing Ordinary Vacancy & agree action as appropriate.

 

7          EXTERNAL REPORTS

The following to give reports or take questions:

7.1       Police – reports to be tabled at meeting.

7.2       County Council – County Cllrs. D Bastiman and S. Sharma.

7.3       Borough Council – Borough Councillors D Bastiman, N Heritage, E Murphy or SC Sharma.

 

8          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

8.1       To receive report from H. King re. Community & Wellbeing Hub [enclosed].

8.2       To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group.

8.3       To receive update on local government re-organisation.

8.4       To receive update on Scalby Toilets.

8.5       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

 

9        CORRESPONDENCE

9.1     Deferred from January meeting [Minute 12/23.3 refers] – email from  County Cllr. Bastiman with suggestion for commemorative to the late Queen Elizabeth II – to agree land to be used and planting etc.

9.2     Letter from NYMNP dated 20/1/23 [enclosed] requesting details of local community groups in our area – to receive & agree action as appropriate.

9.3     Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

 

10        FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

10.1     To approve the Schedule of Accounts Payable for February 2023 (Schedule 11).

10.2     Dignity at Work Policy [draft circulated with Jan. agenda]  – deferred from January meeting, [Minute 128/22.2.10 refers] – to receive update [enclosed] on wording query and consider adopting Policy.

10.3     Civility & Respect Project including the Pledge [emailed to councillors 15/11/22]  – deferred from January meeting, [Minute 128/22.2.11 refers] –  to receive and agree action as appropriate

10.4     Draft Parish Charter Consultation [emailed to councillors 18/1/23] – to receive and agree action as appropriate.

 

 

ENVIRONMENT AND DEVELOPMENT ISSUES

 

11        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

 

To agree comments on the following:-

  1. 21/01225/OL Outline application for residential development, all matter reserved except for access, land off Old Rugby Way, Newby.
  2. 22/00552/OL (2nd AMENDED PLANS) Outline erection of 2 detached bungalows (all matters reserved) served from private drive, following demolition of existing dwelling, 151 Coldyhill Lane, Newby;
  3. 22/02440/HS Alter and extend existing driveway entrance, 5 Station Road, Scalby.

 

12        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 22/01421/HS Erect two storey and single storey rear extension following removal of rear extension and conservatory, 16 Hackness Drive – withdrawn.
  2. 22/02117/HS Erect single storey and two storey rear extension, 383 Scalby Road, Newby. Granted with conditions.
  3. 22/02301/HS Proposed single storey rear extension,70 Station Road Scalby. Granted with conditions.
  4. NYM/2022/0858 Vary condition 2 of NYM/2015/0197/FL to allow construction of first floor above approved single storey utility room, Ryefield, Hackness Road, Scalby. Granted with conditions.

 

13        PLANNING MATTERS RECEIVED AFTER 31/1/23

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

 

14        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

15        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

16        CONFIDENTIAL ITEMS

None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.

 

J Marley (CiLCA), Clerk to the Council and RFO

Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Wednesday 1st February 2023