Agenda for Council meeting 13th October 2021

NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY PARISH COUNCIL

will be held in the Community Hub

Community Hub & Council Offices,

445b Scalby Road

on

WEDNESDAY, 13th OCTOBER 2021

COMMENCING AT 7 P.M.

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

PRESENTATION OF PRIZES FOR BEST/MOST IMPROVED ALLOTMENTS

AND LARGEST MARROW

Supporting-papers-131021

1          APOLOGIES FOR ABSENCE To receive & approve apologies for absence.

2          DECLARATIONS OF INTEREST To receive any declarations of interest in items on this agenda.

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Council Meeting held on 8th September 2021 (enclosed).

PROCEDURAL MATTER

To suspend Standing Orders for the Public Open Forum.

4          PUBLIC OPEN FORUM

PROCEDURAL MATTER

To resume Standing Orders.

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

6          EXTERNAL REPORTS

The following to give reports or take questions:

6.1       Police [Scalby report for September enclosed with agenda]

6.2      County Council – County Cllrs. D Bastiman and A. Backhouse.

6.3       Borough Council – Borough Councillors D Bastiman, N Heritage, H Lynskey, E Murphy or SC Sharma.

7          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS

7.1       To receive update from Chairman and Clerk on matters dealt with under delegated powers.

7.2       To receive report from H. King re. Community Hub.

7.3       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

8          CORRESPONDENCE

8.1       Casual Vacancy (Newby Ward) – to note that with effect from 10th September a casual vacancy has existed in Newby Ward due to the non-attendance of Cllr. Mrs Black for a period in excess of six months.

8.2       Letter [enclosed with redactions] from parishioner re. enhancing the Community Hall – to receive & agree action as appropriate.

8.3       Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

FINANCE & GENERAL PURPOSES ISSUES

9          FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

9.1       To approve the Schedule of Accounts Payable for October 2021 (Schedule 7).

9.2       Community Hub – to note 1] VAT Partial Exemption (7 year calculation) indicates de-minimus limit not breached; 2] an application to register for VAT has been submitted.

9.3       Request for sponsorship/financial assistance for Scarborough gymnasts  in GB Team – [details enclosed] – to agree action/expenditure as appropriate

9.4       Staffing – [Minute 54/21.1 refers] to note 1] on the advice of the YLCA a feasibility study had been undertaken in respect of creating a new contract as a variation of the original terms and conditions of employment; 2] to agree to formally vary the terms and conditions of the Community Support Co-Ordinator post with effect from 1st September 2021 such that the post is forthwith known as Head of Hub and Community Support Services (20 hours/week on SCP24, 1 year contract to be reviewed after 6 months)

ENVIRONMENT AND DEVELOPMENT ISSUES

10        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

Applications to look at and agree comments:-

  1. 21/01701/HS Proposed loft conversion with front and rear dormers and erect porch, 3 Newlands Avenue.
  2. 21/02163/HS Erect single storey rear extension, 39 Newlands Park Drive, Newby.

11        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 21/00512/LB | Internal and external works (to include partial demolition of load bearing walls) to allow for conversion of former Millers House, Mill, Cart Shed, Piggery and Outbuilding to single dwelling and annexe, plus the demolition of No.3 outbuildings. High Mill Farm Station Road Scalby. Granted with conditions
  2. 21/01404/HS Erect single storey front extension, car port to side and extension of garage to utility, 24 High Mill Drive, Newby. Granted with conditions
  3. 21/01463/HS Erect two storey rear extension, 328 Scalby Road, Newby. Granted with conditions
  4. 21/01488/HS Erect single storey side and rear extension, 48 Newlands Park Crescent, Newby. Granted with conditions.
  5. 21/01667/HS Demolish single storey garage and store and replace first floor bay window to front elevation, 22 High Street, Scalby. Granted with conditions.
  6. 21/01680/HS Erect two storey rear extension, 51 Hackness Road. Granted with conditions.
  7. 21/01813/HS Retrospective consent for detached store to rear, 1 St. Mark’s Close, Newby. Granted with conditions.
  8. 21/01939/HS Erect detached garage, 1 Lady Edith’s Avenue, Newby. Granted with conditions.
  9. NYM/2021/00497/FL Alterations to existing garage to create garden room, construct detached double garage/store, 113 Hackness Road, Scalby. Granted with conditions.

12        PLANNING MATTERS RECEIVED AFTER 5/10/2021

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

OTHER MATTERS

13        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

14        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

15        CONFIDENTIAL ITEMS

To receive verbal report and updates from Chairman/Clerk and agree action as appropriate. [Any paperwork needed will be shared at meeting].

 

J Marley (CiLCA), Clerk to the Council and RFO

Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalbyparishcouncil.gov.uk

Wednesday 6th October 2021