MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 10th March 2010 at 7.15pm
PRESENT: Councillors R Thompson, (Chairman in the Chair), J Attwood, D J Bastiman, S G Foote, R Pickersgill, C Ridley, Mrs C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: Mr P Afford, Mr G Dale, Mr M Morley, Mr P Staveley, T Spencer (Clerk) and eighteen further members of the public
Prior to the meeting, the Chairman presented the Certificates and Proudfoot Vouchers to the winners of the Christmas Lights Competition 2009
41/10 APOLOGIES FOR ABSENCE
Councillor B Miller, County Councillor A Backhouse, Mr R Kaye (SBC) and Mr R Weightman (Coast and Moors Voluntary Action)
42/10 DECLARATIONS OF INTEREST
42/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions. Councillor Watson also declared his personal and prejudicial interest in minute no 50/10.1 and withdrew from the meeting before it was considered.
42/10.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
43/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
43/10.1 Allotments Friends Group – Mr G Dale indicated that two remaining plots would be re-let shortly. He also said that at some point in the future the Friends Group would like additional allotments provision.
43/10.2 In Bloom Group – Mr P Staveley reported that planting near the bridge is to be replaced soon. In Bloom judging is to take place between 22 March and 24 April and from 5 to 30 July. The Community Day had been cancelled but will take place later this year. Sponsorship was being sought for the tubs.
43/10.3 Scalby Football Club – Mr P Afford indicated that he will be inviting the Council to visit the Club in April/May
43/10.4 CAP Group. – Councillor Ridley reported on two recent meeting held at Pickering and Snainton
43/10.5 Roads Liaison Committee – Councillors R I Thompson and B F Watson reported on the last meeting and that the next meeting would be held on 10th June
43/10.6 Coastal Area Parish Forum – No report
43/10.7 North Yorkshire & Cleveland Coastal Forum – No report
43/10.8 Yorkshire Local Councils’ Association – Councillors S G Foote and B F Watson reported on the last meeting and that there had been a poor attendance
43/10.9 Twinning Association – Councillor R I Thompson reported on the last Management Committee meeting and that Councillor Foote will be organising the entertainment for the Civic Reception on 20th June
43/10.10 York & North Yorkshire Playing Fields – No report
43/10.11 Yorkshire Coast & Moors County Area Committee – No report
43/10.12 North York Moors National Park Authority – Councillor R I Thompson reported on the recent Planning Committee meeting
44/10 MINUTES
It was RESOLVED that the minutes of the Council Meeting held on 10th February 2010 and the Special meeting held on 1st March 2010 be approved as correct records and signed by the Chairman.
45/10 MATTERS OF REPORT FROM THE MINUTES None
46/10 CORRESPONDENCE
46/10.1 The Council considered letters from residents of the Scalby Beck Road area regarding recent flooding in Scalby Beck Road. Councillor D Bastiman indicated that he had arranged a meeting with representatives of the Environment Agency and the Borough Council for 29th March so that a solution to the problems could be pursued. It was RESOLVED that the letters be received and drawn to the attention of the meeting to be held on 29th March and a report on the outcome of the meeting be submitted to the Council in due course.
46/10.2 The Council considered a letter dated 18 February 2010 from Rural Action Yorkshire concerning participatory budgeting and it was RESOLVED that Councillor R Thompson and A Tyson attend
46/10.3 It was RESOLVED that an email from the LEADER programme concerning possible funding towards improvements to Linden Road and Carr Lane Playing Fields be received
47/10 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
48/10 SCALBY VIADUCT
Issue to remain on the agenda pending developments
FINANCE & GENERAL PURPOSES ISSUES
49/10 NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN 2010-2011
The Council noted the nominations received to date and that a decision will be taken on the nominations at the 12th May 2010 meeting
50/10 FINANCIAL MATTERS
50/10.1 The Council considered a request for a donation for the Newby Youth Café and it was RESOLVED that the application be approved in principle but the applicant be asked to supply details of income and expenditure so that an informed decision can be taken on the possible donation figure
50/10.2 The Chairman reported on the anticipated costs of the Civic Reception for the Pornic representatives on 20th June 2010 and it was RESOLVED that a budget of £1000 be provided for the Reception/Visit
50/10.3 RESOLVED that the Schedule of Accounts to be paid for March 2010, Schedule 12, be approved
50/10.4 RESOLVED that the Schedule of Accounts to be paid for March 2010 in respect of the Community Hall, Schedule 12, be approved
ENVIRONMENTAL AND DEVELOPMENT ISSUES
51/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following planning applications and made the decisions shown below:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
New conservatory and covered walkway within rear walled area St Catherine’s Hospice, Throxenby Lane, Newby St Catherine’s Hospice 10/00312/FL Delegated No objection |
| 2 | Proposal
Site |
Change of use from office to tea room and catering kitchen. Alteration of highway access to car park and extension to car park Field Close House, 1 Scalby Road, Scalby Duchy of Lancaster 10/00306/FL Delegated No objection |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Rear single storey extension for use as kitchen dining room etc 27 High Mill Drive, Newby Mr Roughley 10/00205/HS Delegated No objection |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed two-storey side extension 2 Lancaster Close, Scalby Mr and Mrs Holliday 10/00292/HS Delegated No objection but the Council consider that the extension should not be built up to the boundary |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed pitched roof and side extension and detached garage 65 Burniston Road, Newby Kate Wilkinson 10/00251/HS Delegated No objection |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Refurbishment of existing retail shop and introduction of new shop front 52 Newlands Park Drive, Newby Coopland and Son Ltd 10/00164/FL Delegated No objection |
| 7 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed erection of green house at the rear of the property 62 Station Road, Scalby Councillor K Riley and Mrs A Riley 10/00060/HS Committee No comment – the application already having been determined |
| 8 | Proposal
Site |
Non-material amendment relating to planning permission 09/01124/HS decided on 17 July 2009 for a two storey extension to side of property plus single storey extension to rear. (P.C’s previous decision: Object on the grounds of overdevelopment of the site leading to a terraced effect) 21 Greylands Park Drive, Newby Mr D Mancrief 10/00042/NMA Delegated The previous decision be re-affirmed |
52/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK
The Council considered the following planning application and made the decision shown below:
| 1 | Proposal Site Applicant Application No. PC Decision |
Application for alterations and extensions to property to provide additional living accommodation 111 Hackness Road, Scalby Mr John Bingham NYM/2010/0101/FL No objection |
53/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
54/10 FLOODING ISSUES None
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 55/10, 56/10, 57/10, 58/10, 59/10 and 60/10.
55/10 PROPOSED CONTROLLED BONFIRES AT THE ALLOTMENTS
The Chairman reported regarding advice received concerning the Council’s decision to permit two controlled bonfires at the Allotments site in March and November 2010 and it was RESOLVED that (i) Standing Order 23(r) be moved and accepted to enable the Council to re-consider it’s decision, and (ii) Council rescinds its previous decision to permit bonfires and the Allotments Friends’ Group be advised accordingly. (Councillor D J Bastiman asked that it be recorded that he abstained from voting on this issue).
56/10 NEWBY AND SCALBY COMMUNITY HALL TRUSTEESHIP
56/10.1 Further to minute 40/10 (i) of the Special Meeting held on 1 March 2010, Mr R Weightman had indicated that he would not be attending the meeting as he recommended that the Council should take this matter further directly with the Charity Commissioners rather than with Coast and Moors Voluntary Action. It was RESOLVED that the Charity Commissioners be requested to permit the Trusteeship to be handed over to new Trustees as soon as possible
56/10.2 Further to minute 40/10 (ii) of the Special Meeting held on 1 March 2010, the Council invited interest from Councillors who wish to become new Trustees under the new Trusteeship and it was RESOLVED that it be noted that Councillor C Ridley expressed a wish to become one of the new Trustees.
56/10.3 Further to minute 40/10 (iii) of the Special Meeting held on 1 March 2010, the Council RESOLVED to invite the potential seven new Trustees from the community to form a Shadow Board of Trustees to work alongside the Parish Council Management Committee to ensure the day to day management and future management of the Community Hall is maintained until the transfer of the Trusteeship is ratified and effected
57/10 RETIREMENT OF CLERK AND RFO
57/10.1 The Council considered recognising the retirement of the current Clerk and RFO by the provision of a suitable gift and it was RESOLVED that a gift of £100 be made and presented at the next meeting
57/10.2 RESOLVED that the release of the Clerk’s Retirement Gratuity be approved and confirmed
58/10 POST OF CLERK AND RFO
58/10.1 The Staffing Sub-Committee reported on the results of the applications received and advised that they would be interviewing the candidates on 17th March and making the appointment immediately following the interviews. It was RESOLVED that the report be received.
58/10.2 RESOLVED that the management of the list of tasks to be completed be carried out as part of the duties mentioned in 59/10.1 below
59/10 CLERK TO THE TRUSTEES/COMMUNITY HALL MANAGER
59/10.1 The Council considered a report from Councillor D J Bastiman, as Chairman of the Management Committee, on how the day to day management of the hall will be effected following the retirement of the current job holder on 17 March 2010. He recommended appointing a Clerk to the Trustees/Community Hall Manager with effect from 1 April 2010 on a six-month temporary contract, with no benefits, to be reviewed by the new Trustees at a suitable date. It was RESOLVED that the post be offered to the retiring clerk and RFO on the terms and conditions now mentioned
59/10.2 RESOLVED that the management of the list of tasks to be completed be carried out as part of the duties mentioned in 59/10.1 above
60/10 COMMUNITY HALL REFURBISHMENT AND OPERATIONAL COSTS
60/10.1 RESOLVED that the details of the reimbursement of expenditure by the Parish Council on behalf of the Community Hall Trust be approved
60/10.2 RESOLVED that the transfer of funds from the Community Hall Reserve Account to the Community Hall Current Account for operational expenditure be authorised.
There being no further business on the agenda the Chairman declared the meeting closed at 9:35 pm