MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 14th February 2018 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, S Foote, R Holliday, K Martin, R Pickersgill, PC Snow, RI Thompson
ALSO IN ATTENDANCE: 1 member of public, Mrs J Marley (Clerk).
ABSENT: Cllrs. E Black, G Edmunds, TW Miller, D Sutton, D Wiles, County Cllr. A Backhouse, Borough Cllrs. V Inman, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
18/18 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. E Black, TW Miller and D Sutton (prior commitment) Cllr. G Edmunds (work).
19/18 DECLARATIONS OF INTEREST – None.
20/18 MINUTES
20/18.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 10th January 2018 2016 be approved as a correct record and signed by the Chairman.
20/18.2 Having been previously circulated, it was RESOLVED the minutes of the Review & Staffing Committee held on 23rd January 2018 be received and signed by the Chairman as a correct record.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
21/18 PUBLIC OPEN FORUM
21/18.1 No matters the public present wished to raise.
PROCEDURAL MATTER – At 7.04pm, Standing Orders were resumed.
22/18 MATTERS RAISED IN PUBLIC OPEN FORUM – None.
23/18 POLICE REPORT Written reports for Newby and Scalby received & noted.
24/18 EXTERNAL REPORTS
24/18.1 County Council:- County Cllr. D Bastiman was asked about the poor road surface on Stepney Drive – he explained the County Councillor for that area was aware of the problem.
24/18.2 Borough Council:- Borough Cllr. D Bastiman reported over 45,000 tickets had already been sold for this year’s concerts at the Open Air Theatre and two more acts were due to be announced this week.
24/18.3 In Bloom:- No report to receive.
25/18 COUNCILLOR’S REPORTS & UPDATES
25/18.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
25/18.2 Various highway problems submitted – Clerk to pursue as appropriate. Question asked about possible cessation of number 15 bus service – Clerk explained no formal notification had been received and eight weeks notice had to be given about any changes.
26/18 CORRESPONDENCE
26/18.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – 1] A “Thank You” card from Wreyfield Rainbows [Minute 8/18.1 refers] was received. 2] An email from a Scalby resident regarding problems on North Street caused by all the building work and changes in the characteristics of the community of Scalby due to the increasing number of holiday properties in the village was noted.
27/18 FINANCIAL MATTERS
27/18.1 Resolved the Schedule of Accounts payable for February 2018 (Schedule 11) in the sum of £3,671-19 [tabled at meeting] be approved.
27/18.2 Twinning – civic reception for 2018 visit from Pornic [Minute 12/18.3 refers]. Agreed – to fund up to £375 for cost of drinks reception at Hackness Grange. Also agreed to put an item on July agenda to enable the Parish Council to review its future support of and involvement with twinning.
27/18.3 Replacement of signage at Foulsyke Pond and Council office – received Clerk’s verbal report & agreed to replace signs (artwork £250, office £257, pond £9 each, installation extra);
27/18.4 Christmas lights, Scalby and Newlands – received Responsible Financial Officer’s report [circulated with agenda] & agreed to accept recommendation;
27/18.5 Internal Auditor’s Report for October-December 2017 [circulated with agenda] received & noted.
28/18 TREES ON PARISH COUNCIL LAND
28/18.1 Noted for risk management purposes a survey of trees on Parish Council land had recently been carried out – only 1 tree required work and the Clerk had instructed a suitably qualified and insured contractor to proceed at a cost not exceeding £50.
29/18 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. Applicant PC decision |
Erect two storey side extensions 19 Newlands Park Crescent 17/02580/HS Phil Clarkson No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Variation of conditions on decision 14/02490/FL dated 04.02.2014 to amend location of access and garage 309 Scalby Road Newby 17/02731/FLA Mr & Mrs G Baker No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Vary condition 1 of 14/02614/FL (decision dated 25/6/15) to allow alterations to approved details 9 South Avenue, Scalby 17/02844/FLA Mr & Mrs Jaram No objections |
| 4 | Proposal Site Application No. Applicant PC decision |
Erect single and two storey side extension to form additional living accommodation 14 Thornville Avenue, Newby 18/00037/HS Mr & Mrs Brown No objections |
| 5 | Proposal Site Application No. Applicant PC decision |
Single storey side extension 63 Hackness Road, Scalby 18/00085/HS Mr S Allison No objections |
| 6 | Proposal Site Application No. Applicant PC decision |
Rear extension, new garage and extension to garden room 31 Red Scar Drive Newby 18/00193/HS Ms J Hindle No objections |
30/18 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Construction of 8 no. two bedroom apartments with on site parking Former site Of 79 Cross Lane Newby 16/01140/FL Application permitted (with conditions) |
| 2 | Proposal
Site |
Minor material amendments to outline consent 15/01291/FL to allow for an increase in the number of extra care units from 59 to 63 Former Scarborough RUFC, Scalby Rd, Scalby 17/00718/FLA Application permitted (with conditions) |
| 3 | Proposal Site Application No. Decision |
Installation of one rapid electric vehicle charging station and existing space will become one EV charging bay Newby Service Station 413 – 415 Scalby Road Scalby 17/01815/FL Application permitted (with conditions) |
| 4 | Proposal Site Application No. Decision |
Rooflights to front elevation 1 High Street, Scalby 17/02181/HS Refused |
| 5 | Proposal Site Application No. Decision |
Installation of replacement windows in uPVC 3 Hackness Manor Hackness Road Scalby 17/02412/HS Application permitted (with conditions) |
| 6 | Proposal Site Application No. Decision |
Provision of additional parking areas Wrea Head Hall Hotel, Barmoor Lane, Scalby 17/02475/FL Application permitted (with conditions) |
| 7 | Proposal Site Application No. Decision |
Install combined window and rooflight to replace existing window 3 The Old Nurseries, South Street, Scalby 17/02577/HS Application permitted (with conditions) |
| 8 | Proposal Site Application No. Decision |
Demolition of outbuilding and erection of extensions 41 North Street, Scalby 17/02558/HS Application permitted (with conditions) |
| 9 | Proposal Site Application No. Decision |
Rear extension to provide new internal stair & convert garage to living room The Flat, 445A Scalby Road, Scalby 17/02677/HS Application permitted (with conditions) |
| 10 | Proposal Site Application No. Decision |
Change of use of land and construct building for dog grooming following demolition of existing garage Carr Croft, Suffield Hill, Scalby NYM/2017/0811/FL Application permitted (with conditions) |
31/18 PLANNING MATTERS RECEIVED AFTER 6/2/18:
| 1 | Proposal Site Application No. Applicant PC decision |
Erect tubular steel buggy shelter North Yorkshire House, 442-444 Scalby Road, Newby NY/2018/0011/FUL NYCC No objections |
32/18 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
32/18.1 CAP Group – Cllr. Towse reported on the meeting of 18/1/18 where main item of discussion was problems in the Hay Brow Close area. Next meeting 26/4/18 (Cllr. Towse).
32/18.2 NYMNP Coastal Area Parish Forum – no report, next meeting 24/4/18 (Cllr. Thompson).
32/18.3 Yorkshire Local Councils’ Association – no report, next meeting 22/2/18 (Cllr. Towse).
32/18.4 Twinning Association – Cllr. Thompson reported the AGM on 18/1/18 had re-elected the committee. Next meeting was 21/2/18.
32/18.5 Yorkshire Coast & Moors County Area Committee – no report, next meeting 21/3/18 (Cllr. Thompson).
32/18.6 Cllr. Towse reported that on behalf of the Parish Council he had attended yesterday’s ceremony to induct & licence Rev. Lynn Hellmuth as Vicar of St Laurence Scalby, St Luke Scarborough, St Peter Hackness and St Hilda Ravenscar.
33/18 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.11pm.