MINUTES OF EXTRAORDINARY MEETING OF NEWBY & SCALBY TOWN COUNCIL
held in the Community Hub, 445b Scalby Road,
on Wednesday 20th August 2025 at 9.30am.
PRESENT: Councillors J Smith (Chairman), D Bastiman, J Buckley, R Holliday, G Kendall, B Marley, J Shepherd, R. Thompson, R Towse.
ALSO IN ATTENDANCE: 11 members of public, Mrs J Marley (Clerk to Council).
71/25 NON-ATTENDANCE OF COUNCILLORS
71/25.1 Apologies received & noted from Cllrs. H Bore, S Foote, N Murphy, C Thistleton.
71/25.2 Acceptance of reasons for absence:-
1. (Recorded vote – for:- Cllrs. Holliday, Kendall, Marley, Shepherd, Smith, Thompson, against:- Cllrs. Buckley & Towse, abstain:- Cllr. Bastiman abstain resolved the reason for absence given by Cllrs. Bore, Foote and Murphy (prior commitment) and Cllr. Thistleton (work) be approved.
2. Resolved it be minuted that Cllr. Thistleton should attend meetings wherever possible and work commitments may not always be an acceptable reason for absence, especially if meetings were held during an evening.
72/25 DECLARATIONS OF INTEREST: Resolved declarations be received from Cllrs. Bastiman (non-registrable, agenda item 4.1 as member of North Yorkshire Council) and Buckley (non-registrable, agenda item 4.1 as member of Frack Free Coastal Communities Steering Group).
73/25 F&GP COMMITTEE
73/25.1 The Clerk advised the meeting that the Review & Staffing Committee had not recommended a Finance & General Purposes Committee be set up and as such Cllr. Buckley’s motion was incorrect. Resolved a motion tabled at the meeting, proposed by Cllr. Buckley and seconded by Cllr Towse “that Newby & Scalby Town Council rejects the proposal by the Review and Staffing Committee that the Council should set up a Finance and General Purposes Committee” was not carried (Recorded vote – for Cllrs. Buckley and Towse, against Cllrs. Bastiman, Holliday, Kendall, Marley, Shepherd, Smith, Thompson).
Resolved the agenda motion “to consider setting up a Finance and General Purposes Committee comprising no more than 5 members including Chairman and Vice Chairman ex officio” proposed by Cllr. Smith and seconded by Cllr. Kendall be carried (Recorded vote for Cllrs. Bastiman, Holliday, Kendall, Marley, Shepherd, Smith and Thompson, against Cllrs. Buckley and Towse).
73/25.2 Resolved the agenda motion “to accept the terms of reference recommended by the Review & Staffing Committee [sent to councillors on 18/8/25]“ as proposed by Cllr. Kendall and seconded by Cllr. Thompson be carried. (Recorded vote for Cllrs. Bastiman, Holliday, Kendall, Marley, Shepherd, Smith and Thompson, against Cllrs. Buckley and Towse).
73/25.3 Voting on committee membership took place as follows:-
- Cllr. Holliday was proposed by Cllr. Bastiman and seconded by Cllr. Smith. Recorded vote – for:- Cllrs. Bastiman Holliday, Kendall, Marley, Shepherd, Smith and Thompson, abstain:- Cllrs. Buckley and Towse. Resolved Cllr. Holliday be elected to committee
- Cllr. Towse was proposed by Cllr. Buckley and seconded by Cllr. Towse. Recorded vote – for:- Cllrs. Buckley, Kendall, Shepherd, Towse, against:- Cllrs. Holliday, Marley, Smith, Thompson, abstain:- Cllr. Bastiman. Chairman’s casting vote – against. Resolved Cllr. Towse not be elected to committee.
- Cllr. Kendall was proposed by Cllr. Smith and seconded by Cllr. Thompson. Recorded vote – for:- Cllrs. Holliday, Kendall, Marley, Shepherd, Smith, Thompson, abstain:- Cllrs. Bastiman, Buckley and Towse. Resolved Cllr. Kendall be elected to committee
- Cllr. Buckley was proposed by Cllr. Towse and seconded by Cllr. Buckley. Recorded vote – for:- Cllrs. Buckley, Kendall, Shepherd, Towse, against:- Cllrs. Holliday, Marley, Smith, Thompson, abstain:- Cllr. Bastiman. Chairman’s casting vote – for. Resolved Cllr. Buckley be elected to committee.
Membership of the Finance and General Purposes Committee therefore comprised Cllrs. Smith and Bore (Chairman and Vice Chairman ex officio), Buckley, Holliday and Kendall.
74/25 EUROPA OIL & GAS Ltd
74/25.1 Application by Europa Oil & Gas Ltd, EPR/YP3623LC/A001 to Environment Agency for an Environment Permit in respect of Cloughton 2 wellsite, Coastal Road, Burniston. Resolved the report and recommendations of the Planning Committee held on 14th August 2025 be received & noted. Resolved Recommendation 1 that “as a matter of urgency a request be made of the Environment Agency to extend the consultation deadline on EPR/YP3623LC/A001 for at least another four weeks on the grounds there is a lot of information, much of which is very technical” be carried. Proposed Cllr. Kendall, seconded Cllr. Smith that the Council did not accept Recommendation 2 of the report as written and amended it to read “in conjunction with the Joint Fracking Working Group, Cllr. Bore to bring proposed comments to the Environment Agency on the permit application to the full Council meeting scheduled for 17th September 2025 for consideration”. Resolved the amended proposal be carried. (In accordance with his declaration of interest Cllr. Bastiman did not vote on this item).
75/25 EXTERNAL AUDIT OF ACCOUNTS
75/25.1 23/24 accounts:-
75/25.1.1 Resolved it be noted that PKF Littlejohn had confirmed that up to 1/8/25 the cost to Council was £3,958-25 (11.15 hours at £355/hour); further costs were anticipated and an invoice was not yet to hand.
75/25.1.2 [Minute 46/25 refers] Resolved it be noted that PKF Littlejohn had not upheld any of the objections submitted by Persons A and B.
75/25.2 24/25 accounts:-
75/25.2.1 Resolved it be noted the Public Inspection period had ended and two persons had submitted objections.
There being no further business to be transacted, the Chairman declared the meeting closed at 10.32am.
Cllr. Jackie Smith, Chairman
Dated: 17th September 2025