Minutes of Extraordinary Council Meeting of 9th April 2025

MINUTES OF EXTRAORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 9th April 2025 at 10am.

 

PRESENT: Councillors R Thompson (Chairman), H Bore, J Buckley, R Holliday, B Marley, J Shepherd, J Smith, C Thistleton (left 11am), R Towse.

ALSO IN ATTENDANCE: 10 members of public (left at various times). Mrs J Marley (Clerk to Council).

ABSENT:       Cllrs. D Bastiman, S Foote, G Kendall, N Murphy.

 

The Chairman welcomed newly elected Cllr. Buckley

 

19/25               NON-ATTENDANCE OF COUNCILLORS

19/25.1            Apologies received & noted from Cllrs. D Bastiman, S Foote and G Kendall.

19/25.2            Resolved the reasons for absence given by Cllrs. Bastiman (NYC commitment), Foote (health commitment) Kendall (work commitment) be accepted. (Recorded vote requested by Cllr. Towse:- for Cllrs. Bore, Holliday, Marley, Shepherd, Smith, Thistleton and Thompson, against Cllrs. Buckley and Towse).

 

20/25               DECLARATIONS OF INTEREST:  Received from Cllr. Buckley (pecuniary interest agenda item 4.2, other interest agenda item 5.4); Cllr. Towse (pecuniary interest agenda item 5.4).

21/25               MINUTES

21/25.1            Having been previously circulated, the minutes of the Extraordinary Meeting of Council held on 21st February 2025 were resolved to be a correct record and authorised for signature by Cllr. Thompson.

21/25.2            Having been previously circulated, the minutes of the Review & Staffing Committee held on 24th February 2025 were for approval. A motion the minutes be sent back to the committee (proposed Cllr. Buckley, seconded Cllr. Towse) was not carried (recorded vote requested by Cllr. Towse:- for Cllrs. Cllrs. Buckley and Towse, against Cllrs. Bore, Holliday, Marley, Shepherd, Smith, Thistleton and Thompson). A motion the minutes be authorised for signature (proposed Cllr. Bore, seconded Cllr. Smith) was carried (recorded vote requested by Cllr. Towse:- for Cllrs. Bore, Holliday, Marley, Shepherd, Smith, Thistleton and Thompson, against Cllrs. Buckley and Towse),and it was thus resolved the minutes were a correct record and authorised for signature by Cllr. Thompson.

 

22/25               EXTERNAL REPORTS

22/25.1            Police – resolved the Scalby report for March incidents be received and noted.

22/25.2            Joint Council Working Group on Fracking – resolved report (emailed to councillors. 7/4/25 and tabled at meeting) from this Council’s representative (Cllr. Bore) be received. Further resolved the recommendation of the Joint Working Group be accepted, Cllr. Bore to draw up a detailed response for consideration at an Extraordinary meeting of the Town Council to be held on 22nd April 2025 prior to submission to North Yorkshire Council.

 

23/25               UPDATES ON VARIOUS MATTERS & CLERK’S/COUNCILLOR’S REPORTS/ITEMS

23/25.1            Parking on The Green (request for double yellow lines) (Minute 8/25.6.2] refers) – resolved it be noted that North Yorkshire Council had written to the parishioner saying it would not agree to introduce ‘no waiting’ restrictions.

23/25.2            Resolved & noted the Clerk’s verbal report that three Freedom of Information Requests had been received since 1/1/25 and responded to.

23/25.3            Resolved & noted the Clerk’s verbal report that one Freedom of Information Request from August 2024 was the subject of an ongoing investigation by the Information Commissioner’s Office.

23/25.4            Resolved & noted the Clerk’s verbal report that objections lodged by two persons against the 2023/24 AGAR were the subject of ongoing investigations by the external auditor PKF Littlejohn.

23/25.5            Resolved & noted the Clerk’s verbal report that a parishioner had requested the pavement on Scalby Road between Beech Drive and Scalby High Street be sided out – the request had been forwarded to North Yorkshire Council who had carried out the necessary work.

23/25.6            To receive reports from Councillors of any highway & footpath matters requiring attention – a dip on Scalby Road which seemed to be increasing in depth was mentioned by Cllr. Buckley – noted Clerk’s response that Highways were aware and monitoring.

 

24/25               CORRESPONDENCE

24/25.1            Persistent traffic offences near Newby & Scalby Primary School – resolved & noted email (redacted & circulated with agenda) from one of the school’s governors. Parking/traffic offences on the streets near the school was a long standing problem of concern to Council. Resolved 1) to check with Police as to whether their leaflet ‘Parking at School’ (ref NYP18-0121) was still current; 2) to refer the matter to Highways with a request for general assistance with ways to reduce the problem (including the feasibility of creating a one way traffic system).

24/25.2            Noted a NYMNP Coastal Forum meeting would take place at Burniston & Cloughton Village Hall, Monday 28/4/25 at 7pm.

At this point Cllr. Thistleton left the meeting.

24/25.3            Proposed disposal of land at Scalby School and playing field adjacent The Green – resolved & noted letter (circulated with agenda) from North Yorkshire Council. Resolved 1) Council had no objections to disposal of the 2.67 hectares of land at Scalby School main site (drawing no 6624); 2) Council objected to the disposal of the 4.31 hectares of land at Scalby School Playing Field (drawing no. 6625) – Council considered this valuable green space needed to remain and was broadly supportive of nominating the land as an Asset of Community Value since it was regularly used by local sports clubs and children and furthered the social well-being and social interests of the local community.

24/25.4            Resolved & noted email (redacted & circulated with agenda) from parishioner re. alleged problems with Scalby School pupils. The parishioner has also contacted Cllr. Bastiman as North Yorkshire ward councillor. Resolved Clerk to write to school and  also ask Police if PCSO’s could visit the area at the appropriate times.

24/25.5            Resolved & noted email (redacted & circulated with agenda) to Cllr. Towse from parishioner re. speeding problems on Barmoor Lane and Cllr. Towse’s request for a VAS sign to be placed nearby. Resolved one of Council’s VAS signs to be re-located to the VAS equipped lighting column on Barmoor Lane.

24/25.6            Correspondence received after 2/4/25 which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.

 

25/25               FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

25/25.1            Resolved the Schedules of Accounts Payable for March 2025 (Schedule 12 £2,476-17 and Schedule 12a £6,306-92) which were authorised for payment by Cllrs. Smith and Thompson be ratified. (Recorded vote requested by Cllr. Towse:- for Cllrs. Bore, Holliday, Shepherd, Smith and Thompson, against Cllrs. Buckley and Towse, abstain Cllr. Marley [Minute 37/24.3 refers]).

25/25.2            Resolved the Schedule of Accounts Payable for April 2025 (Schedule 1, £4,552-56) be authorised for payment, online authorisations to be done by Cllrs. Smith and Thompson. (Recorded vote requested by Cllr. Towse:- for Cllrs. Bore, Holliday, Shepherd, Smith and Thompson, against Cllrs. Buckley and Towse, abstain Cllr. Marley [Minute 37/24.3 refers]).

25/25.3            Risk Assessment (document updated 20/3/2025) (circulated with agenda)  – Cllr. Bore proposed and it was resolved that the Control section of 2A be amended to read “All banking to be carried out no later than the next working day after cash/cheques received”. Clerk reported the document would be better titled “Financial Risk Assessment”. Resolved the amended document be approved. (Recorded vote requested by Cllr. Towse:- for Cllrs. Bore, Holliday, Marley, Shepherd, Smith and Thompson, against Cllrs. Buckley and Towse).

25/25.4            Resolved the Internal Audit report for Nov 24 to Jan 25 (circulated with agenda) be received & noted.

25/25.5            Resolved the date of the Annual Meeting of Council be moved 21st May 2025.

 

26/25              PLANNING APPLICATIONS & APPEALS NOTIFIED:-

26/25.1            To agree if comments on NY/2025/0030/ENV should be agreed at an extraordinary meeting of Council and if so, to agree the date of that meeting:-

NY/2025/0030/ENV Construction of a temporary wellsite for the appraisal of gas, including drilling operation, proppant squeeze and flow testing operation and site restoration at land east of The Mill Yard, Burniston Mill, Coastal Road, Burniston. Resolved to follow the agreed action at Minute 22/25.2 – Cllr. Bore to draw up a detailed response for consideration at an Extraordinary meeting of the Town Council to be held on 22nd April 2025 prior to submission to North Yorkshire Council.

 26/25.2            To agree comments on the following:-

  1. ZF24/01990/FL Change of use, garage to dog grooming salon (sui generis), 28 The Uplands, Newby. Agreed no objections.
  2. ZF25/00029/HS Retrospective application for new boundary wall to front elevation, 5 East Park Road, Scalby. Agreed support comments of Tree & Woodland officer.
  3. ZF25/00217/HS Rear dormer with Juliet balcony, side dormer (gable) and 2no skylights on the front elevation roof, 18 Coldyhill Lane,Agreed no objections.
  4. ZF25/00221/HS Erect single storey rear extension and porch to front, 41 Moor Lane, Newby. Agreed no objections and approve of the Environmental Health Officer’s recommendations in respect of construction noise etc.
  5. ZF25/00266/HS Erect single storey rear extension, 324 Scalby Road, Newby. Agreed no objections.
  6. ZF25/00280/HS Erect single storey rear extension, 8 Lancaster Close, Scalby. Agreed no objections.

 

27/25               PLANNING DECISIONS/APPEALS/WITHDRAWALS

Resolved the following decisions be received and noted.

  1. ZF24/01892/HS Erect single storey rear extension and form pitched roof to existing two storey rear projection, Ivy Cottage, Church Becks, Scalby. Granted with conditions.
  2. ZF24/01914/HS Hip to gable roof extension, raise roof height, rear dormer and rear extension to accommodate staircase, 2 The Close, Newby. Granted with conditions.
  3. ZF24/01917/FL Erect two storey swelling, 40 Scalby Mills Road. Granted with conditions.
  4. ZF24/01941/HS Demolish existing conservatory, erect rear extension, 23 Ridge Green, Scalby. Granted with conditions.
  5. ZF24/01950/NMA Non-material amendment to Condition 18 of 19/01248/OL so as to allow timeframe change for delivery of footpath and cycle route over Scalby Beck, land off Mill Way, High Mill, Scalby. Granted with conditions.

28/25               PLANNING MATTERS RECEIVED AFTER 2/4/25  (as notified after distribution of agenda to members on email) – none.

29/25               EXCLUSION OF PRESS AND PUBLIC

At 11.34am it was resolved that, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.

30/25               CONFIDENTIAL ITEMS

(Tabled at the meeting unless otherwise indicated)

30/25.1            Resolved it be noted that judgement on the ongoing employment matter was due on 15th May 2025.

30/25.2            Resolved the Clerk be authorised to take annual leave for the month of June.

 

There being no further business to be transacted, the Chairman declared the meeting closed at 11.39am.

 

Cllr. Richard Thompson, Chairman

Dated: