Minutes of Council Meeting of 13th July 2022

MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 13th July 2022 at 7pm.

PRESENT: Councillor R Towse (Chairman), Cllrs. S Barnes, DJ Bastiman (left 7.45pm), J Fennell, S Foote, R Holliday (from 7.28pm), B Marley, D Sutton.

ALSO IN ATTENDANCE: County and Borough Cllr. Sharma (left 7.43pm), Mrs J Marley (Clerk to Council)

ABSENT:       Cllrs. D Langmead, R Thompson.

 

The Chairman welcomed Cllr. Mrs Fennell to her first meeting of the Town Council.

55/22               APOLOGIES FOR ABSENCE  The following apologies for absence were accepted and the reasons for absence were approved:- Cllr. Langmead (work commitment), Cllr. Thompson (personal commitment), Helen King (personal commitment).

56/22               DECLARATIONS OF INTEREST:  Received from Cllr. Bastiman (agenda items 11-13 inclusive as he was a substitute member of SBC’s Planning Committee), Cllr. Marley (agenda items 11 and 13 as he was a member of the NYMNP Planning Committee).

57/22               MINUTES

57/22.1            Having been previously circulated, the minutes of the Town Council meeting held on 8th June 2022 were approved as a correct record and authorised for signature by Cllr. Towse.

PROCEDURAL MATTER No suspension of Standing Orders as no public present.

58/22               PUBLIC OPEN FORUM No matters raised.

PROCEDURAL MATTER No resumption of Standing Orders necessary.

59/22               MATTERS RAISED IN PUBLIC OPEN FORUM None.

60/22               VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

Noted it had only been possible to fill one of the four Ordinary Vacancies within the 35 day timeframe. Further noted advice from YLCA and SBC Elections Office that Council should continue to seek to fill the three remaining Ordinary Vacancies by co-option.

61/22               EXTERNAL REPORTS

61/22.1            Police:- :- The Scalby report for 1/4/22-30/6/22 [circulated with agenda] was received & noted.

61/22.2            County Council:-  County Cllr. Sharma reported he was on the local government re-organisation licensing workstream & it had become apparent that taxi regulation and minimum fares varied widely across the county. He also asked if it would be possible for the pavement between Kingsway and Scalby Avenue to be sided out – agreed Clerk to investigate with a view to work being done by Parish Caretaker. County Cllr. Bastiman reported interviews for the Chief Executive of the new unitary authority were to take place towards the end of the month. A Community Governance Review was to be considered by NYCC Executive next week. Agreed he should again ask for the areas to be moved which we asked to be moved to Woodlands Ward in July 2017 when the SBC Electoral Review took place (Heathcliffe Gardens, Endcliff Crescent, numbers 61-81 odds on Colescliffe Road and numbers 105-123 odds St. Leonard’s Crescent) and also to rectify the anomaly at Charles William Apartments on North Leas Avenue (parish boundary runs through middle of the building).

61/22.3            Borough Council:-  Borough Cllr. Sharma reported it was hoped an Extra Ordinary Meeting would held next week to discuss the Yorkshire Coast DBID project.  Cllr. Bastiman reported Mr Greene (Chief Executive) would be moving (probably in November) to become Managing Director at Stockton Borough Council.

62/22               UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS

62/22.1            Neighbourhood Plan Working Group – submission of a map covering the whole parish (as first stage of a NHP) had been made to SBC and NYMNP.

62/22.2            Update on local government re-organisation – the various workstreams and working groups continued to work towards providing a fully functioning unitary authority on 1st April 2023.

62/22.3            A report from Helen King re. Community Hub [circulated with agenda] was received & noted. The Chairman reported that there were now two social prescribers working with GP practices in the area and this would result in more referrals for assistance via The Hub.

Cllr. Holliday joined the meeting during the above item.

62/22.4            Reports from Councillors of any highway & footpath or general matters requiring attention – 1] the new pedestrian refuge on Scalby Road near the sea cut bridge is proving very useful; 2] the potholes and poor road surface on Station Road and at the junction with Scalby Road had been marked up but no repairs had taken place so far.

63/22               CORRESPONDENCE

63/22.1            National Park Parish Member Elections – noted at the vote count held at Helmsley on 14/6/22 Bob Marley (proposed by Burniston Parish Council) had received the majority vote and the appointment had now been confirmed by the Secretary of State.

63/22.2            Received & noted letter from NYMNP re NYM/2022/0355 and reply by Clerk [both circulated with agenda] request for dispensation [circulated with agenda]. Agreed  Council had no evidence to contradict that already laid before the NYMNP and objection to be withdrawn.

63/22.3            Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:– none.

Cllr. Sharma left the meeting at this point.

64/22               FINANCE, REGULATORY & GENERAL MATTERS

64/22.1            Resolved the Schedule of Accounts Payable for July 2022 (Sch 4, £7,765-34) be approved. Cllrs. Sutton and Towse to do the online authorisations within 24 hours. Cheque signed by Cllrs. Bastiman and Holliday.

Cllr. Marley was out of the room for the above item.

Cllr. Bastiman left the meeting at this point.

65/22               PLANNING APPLICATIONS & APPEALS NOTIFIED

In accordance with his Declaration of Interest [Minute 56/22 refers], Cllr. Marley took no part in the discussion or decision in respect of the NYMNP applications.

Comments on the following applications received & appeals notified [circulated with agenda] were agreed:-

  1. 22/002201/FL (AMENDED PLANS) Erect two storey front and first floor rear extensions, form bin storage area and alterations to pedestrian/vehicular access to Newby Farm Road, 445A Scalby Road, Scalby – agreed parking spaces to be increased, first floor extension on single storey range of buildings on Newby Farm Road removed, no objections to application based on plans of 12/7/22;
  2. 22/00316/HS Erect single storey side extension with double garage, 26 Scalby Beck Road, Scalby – agreed no objections.
  3. 22/00541/HS Erect single storey side extension, 11a Station Road, Scalby – agreed no objections.
  4. 22/00552/OL Erect 5no. dwellinghouses with all matters reserved, 151 Coldyhill Lane, Newby – agreed strongly object, totally inappropriate and a gross over-development, contrary to Local Plan Policies DEC1 and DEC4;
  5. 22/00681/HS Erect double garage, 11 Millfields Drive, Scalby – agreed no objections.
  6. 22/00701/HS Erect two storey side extension with rear terrace and single storey rear extension with flue, 5 Station Road, Scalby – agreed no objections.
  7. 22/00772/FL Demolish residential care home and erect three storey apartment block, Briardene Retirement Home, 73 Burniston Road, Newby – agreed no objections.
  8. 22/00786/FL Erect two storey and single storey extension to form 3no. bedrooms and an additional kitchen and dining hall following the demolition of existing outbuildings, Wrea Head Hall Hotel, Barmoor Lane, Scalby – agreed no objections.
  9. 22/01046/FL Single storey extension to rear together with alterations to rear elevation, Melbourne House, South Street, Scalby – agreed no objections.
  10. 22/01052/LB Single storey extension to rear together with alterations to rear elevation and minor internal alteration , Melbourne House, South Street, Scalby – agreed no objections.
  11. 22/01118/HS Erect 2no. single storey rear extensions with formation of pitched roof over garage, rendering of dwelling and construction of patio area, 3 Flock Leys, Scalby – agreed no objections.
  12. NYM/2022/0003 (AMENDED PLANS) Instal 9no. replacement windows and 3no. doors together with secondary glazing to 15no. windows and installation of Smartflower solar device to rear garden, The Old Farmhouse, Low Road, Throxenby – agreed no objections.
  13. NYM/2022/0415 Install two rows of nine solar panels to shed roof, Foxhill Paddocks, Low Road, Throxenby – agreed no objections.
  14. NYM/2022/0476 Convert farm building to two holiday cottages and one residential annexe with associated parking and landscaping works, Beacon Farm, Scalby – agreed no objections. Concern that conversion of old farm buildings could remove long-standing nest areas of swallows/swifts/house martins or bat roosts – request mitigation measures be included.

66/22               PLANNING DECISIONS – The following were received and noted:-

  1. 21/02251/RG4 10no. self contained units of accommodation and support services for women and children, land at Danes Dyke, Scalby. Granted with conditions.
  2. 22/00230/HS Erect single storey rear and side extension, 8 Woodville Avenue, Newby. Granted with conditions.
  3. 22/00327/HS Erect single storey side and rear extension, 41 Newby Farm Road, Newby. Granted with conditions.
  4. 22/00408/HS Enlarge dwelling by means of roof alteration including formation of new raised ridge line and first floor gables to rear with 2no. Juliet balconies, 309 Scalby Road, Newby. Granted with conditions.
  5. 22/00616/HS Erect single storey rear extension and front porch together with reduction in roof height of existing garage, 20 Hay Brow Crescent, Scalby. Granted with conditions.
  6. 22/00730/FL Replacement windows and door in upvc, 8 East Park Road, Scalby. Granted with conditions.
  7. 22/00826/HS Erect first floor extension to rear, 53 The Uplands, Newby. Granted with conditions.
  8. NYM/2022/0192 Convert store to living accommodation, Raincliffe Barn, Low Road, Throxenby. Granted with conditions.
  9. NYM/2022/0300 Demolish existing rear conservatory, construct single storey rear extension, 89 Hackness Road. Granted with conditions

67/22               PLANNING MATTERS RECEIVED AFTER 5/7/22 –

Comments on the following application received were agreed:-

  1. 22/00142/HS Erect single storey rear extension – agreed no objections;

The following decision was received & noted:-

  1. 22/00805/HS Erect single storey rear extension, 24 Dovedale Avenue – withdrawn.

68/22               REPORTS FROM OUTSIDE BODIES  None.

69/22               EXCLUSION OF PRESS AND PUBLIC

At 8.13pm it was resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next item of business on the grounds it related to legal/commercially or financially sensitive/contractual matters.

70/22               CONFIDENTIAL ITEMS

70.22.1            Banking arrangements. A confidential report tabled at the meeting in respect of the Council’s accounts held at the Nat West bank and with NS&I was received & noted. The interest rates on these accounts was abysmal compared to that on Council’s Unity Trust accounts. Proposed Cllr. Barnes, seconded Cllr. Sutton and resolved 1] The RFO’s recommendation to close both accounts and transfer the balance to Council’s Instant Access Savings account at Unity Trust be carried and 2] The RFO and Chairman authorised to take the action necessary to carry out the closure of accounts and transfer of funds.

 

There being no further business, the Chairman declared the meeting closed at 8.23pm.

 

Cllr. Reg Towse, Chairman

Dated: 14th September 2022