MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 9th May 2018 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, E. Black, S Foote, R Holliday, K Martin, TW Miller, R Pickersgill, PC Snow
ALSO IN ATTENDANCE: PC277 Lyth (left 7.21pm), Mrs J Marley (Clerk).
ABSENT: Cllrs. G Edmunds, D Sutton, RI Thompson, D Wiles, County Cllr. A Backhouse, Borough Cllrs. L Backhouse, V Inman, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
PROCEDURAL MATTER
In his capacity as outgoing Chairman, Councillor Towse chaired the meeting until the new Chairman had accepted office.
64/18 ELECTION OF CHAIRMAN
64/18.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the year 2018 to 2019. There were none.
64/18.2 The Clerk reported 6 nominations for Cllr. Towse had been received prior to the meeting. It was RESOLVED Cllr. Towse be elected as Chairman of the Council for the Year 2018 to 2019.
65/18 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed his Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Towse resumed as Chairman of the Council.
66/18 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. Edmunds (work) Sutton and Thompson (prior commitment) and Mrs Wiles (family).
67/18 ELECTION OF VICE CHAIRMAN
67/18.1 In accordance with Standing Order 12(E) the Chairman sought any further nominations for Vice Chairman of Council for the year 2018 to 2019. There were none.
67/18.2 The Clerk reported 5 nominations had been received prior to the meeting:- 2 for Cllr. Martin and 3 for Cllr. Thompson. A vote was taken by a show of hands, with Cllr. Thompson receiving the majority vote. RESOLVED Councillor Thompson be elected as Vice-Chairman of the Council for the year 2018 to 2019.
68/18 DECLARATIONS OF INTEREST – Received from Cllr. Bastiman (agenda item 17.5, applicant known); Cllrs. Black, Foote and Snow (agenda item 15.2, community hall trustee); Cllr. Pickersgill (agenda item 17.3 applicant known).
69/18 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
| CAP group | Cllrs. Martin & Towse |
| NYMNP Coastal Forum | Cllr. Thompson |
| N. Yorks. & Cleveland Forum | Cllrs. Thompson & Wiles |
| YLCA | Cllr. Towse |
| Twinning Committee | Cllr. Thompson |
| Allotments (FONSA) | Cllr. Martin |
70/18 TO PROPOSE COMMUNITY GOVERNOR TO NEWBY PRIMARY SCHOOL
70/18.1 No agreement reached on whose name should be put forward to Newby Primary School to serve as a Community Governor until 28/6/19. To be placed on June agenda.
71/18 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
71/18.1 RESOLVED committee membership to be Cllrs. Towse, Thompson, Mrs Holliday, Pickersgill and Mrs Snow.
72/18 MINUTES
72/18.1 Having been previously circulated, the minutes of the Council Meeting held on 11th April 2018 were approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER No suspension of Standing Orders as no public present.
73/18 PUBLIC OPEN FORUM None.
74/18 MATTERS RAISED IN PARISH ASSEMBLY & PUBLIC OPEN FORUM – None.
75/18 POLICE REPORT Written reports for Newby and Scalby received & noted. Additional information was exchanged on various matters. The mobile police station was again being used to raise public awareness.
At this point PC Lyth left the meeting
76/18 EXTERNAL REPORTS
76/18.1 County Council:- Cllr. Mrs Snow raised the issue of the amount of roadworks which had taken place all round Scarborough in the three weeks prior to the Tour de Yorkshire & the difficulties/delays they had caused. She asked if it was possible for the various utilities to liaise with each other so there was less congestion. County Cllr. Bastiman agreed that there had been a lot of delays and there was a need for the works to be better co-ordinated.
76/18.2 Borough Council:- Almost 80,000 tickets had now been sold for events at the Open Air Theatre.
76/18.3 In Bloom:- No report to receive.
77/18 COUNCILLOR’S REPORTS & UPDATES
77/18.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
77/18.2 Various highway problems submitted – Clerk to pursue as appropriate.
78/18 CORRESPONDENCE
78/18.1 Letter from NYCC dated 23/4/18 [circulated with agenda] regarding consultation on County Archives provision received & noted. Agreed councillors to complete the survey individually.
78/18.2 Received & noted undated letter [circulated with agenda] from Community Hall regarding community involvement event on Sunday 19th August and agreed not to participate in this event. In accordance with their Declaration of Interest [Minute 68/18 refers] Cllrs. Black, Foote and Snow did not vote on this item.
78/18.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – 1] Email of 1st May 2018 from Scalby Sports Association regarding their planning application to update the existing pavilion [Minute 42/18.1 refers]. SSA had paid £462 but the Borough Council was wanting an additional £462 due to the size of the proposals. Council agreed the application could be submitted in its name in order to qualify for the 50% fee reduction.
79/18 FINANCIAL MATTERS
79/18.1 Resolved the Schedule of Accounts payable for May 2018 (Schedule 2) [tabled at meeting] in the sum of £2,142-71 be approved.
79/18.2 Internal Auditor’s report [circulated with agenda] – received & noted.
79/18.3 2017/18 accounts [circulated with agenda] – received & Chairman authorised to sign.
79/18.4 2018/19 Annual Return [circulated with agenda] – 1] Annual Governance Statement (Section 1) reviewed & approved and Chairman & Clerk authorised to sign; 2] Accounting Statements (Section 2) approved & Chairman authorised to sign.
80/18 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. PC decision |
Change of use of land to permit the siting of 10 no. storage containers for B1/B8 use Ians Field Farm Burniston Road Newby 18/00829/FL No objections |
| 2 | Proposal Site Application No. PC decision |
Demolition of existing garage and erection of new detached garage and resurfacing of existing driveway 22 Newlands Avenue Newby 18/00831/HS No objections |
| 3 | Proposal Site Application No. PC decision |
Subdivision of existing dwelling and ancillary annexe to form 2 no. separate dwellinghouses Farmleigh Cottage, 27 North Street Scalby 18/00939/FL No objections Declaration of Interest by Cllr. Pickersgill (Minute 68/18 refers] |
| 4 | Proposal
Site |
Alterations & construction of 2 storey extension to front and single storey rear extension following demolition of conservatory South Beck Cottage, Hackness Road, Scalby NYM/2018/0213/FL No objections |
| 5 | Proposal Site Application No. PC decision |
Erect first floor side extension, rear ground floor extension with terrace and alterations to roof 21 Station Road, Scalby 18/00966/HS No objections but minor concerns re. possible impact on no. 23Declaration of Interest by Cllr. Bastiman (Minute 68/18 refers] |
81/18 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Extensions to existing house and new garage Barmoor View, Barmoor Lane, Scalby 18/00412/HS Granted |
| 2 | Proposal
Site |
Partial demolition of front garden wall and erection of gates. Install new windows and doors to outbuilding to create garden room 518 Scalby Road, Scalby 18/00429/HS Granted |
82/18 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
82/18.1 CAP Group – last meeting 26/4/18. Cllr. Towse gave a short report.
82/18.2 NYMNP Coastal Area Parish Forum – last meeting 24/4/18 (no report due to absence of Cllr. Thompson).
82/18.3 Yorkshire Local Councils’ Association – next meeting 31/5/18 (Cllr. Towse).
82/18.4 Twinning Association – no report due to absence of Cllr. Thompson.
82/18.5 Yorkshire Coast & Moors County Area Committee – next meeting 20/6/18 (Cllr. Thompson).
83/18 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.02pm.