MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 11th December 2009 at 7.15pm
PRESENT: Councillors R Thompson, (Chairman in the Chair), J Attwood, B Miller, R Pickersgill, C Ridley, Mrs P C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: Councillor A Backhouse, Mr R Kaye, Mr P Staveley, Mr T Teasdale and T Spencer (Clerk)
218/09 APOLOGIES FOR ABSENCE
Councillors D Bastiman and S G Foote, County Councillor J Flinton, Mr G Dale and Mr P Afford.
219/09 DECLARATIONS OF INTEREST
Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:15 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention and to discuss various matters with representatives of North Yorkshire Police and to allow Councillor A Backhouse to address the meeting. Mr Kaye provided feedback from the previously raised issues. The following new/revised issues were reported for action:
- a street light outside ‘The Rosette’ adjoining the bus stop is giving low emissions and should be replaced
- a street light on Hackness Road opposite Lawrence Grove is out and should be replaced
- the feasibility of installing a solar powered street light at the end of Field Lane adjoining Burniston Road should be considered and installed if possible
- a street light in the middle of the snicket adjoining ‘The Rambla’ on Scalby Road is out and should be replaced
Sgt Ann Smith of the Police reported the latest statistics for the Newby and Scalby area and indicated that checks on speeding vehicles on Cross Lane would be carried out.
Councillor A Backhouse advised that he had been allocated £1000 to spend in his Ward by the NYCC and sought approval to making the sum available to the In Bloom group towards the costs of improvements to the Linden Road open space. The Council’s full support was given to the proposal and Councillor Backhouse was thanked for his generous support.
Meeting in session at 8:15 pm
220/09 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
220/09.1 Allotments Friends Group – Mr T Teasdale reported the current position and indicated that the Friends Group now had a website at www.fonsa.co.uk>. He also requested that the hedge on the allotment site adjoining the farm should be cut back. A letter from the Secretary of the Group was also considered requesting that Committee Membership be increased from 10 to 12 members and it was RESOLVED that (i) arrangements be made for cutting back the hedge and (ii) consent be given for an increase in the Committee’s membership to twelve.
220/09.2 In Bloom Group – Mr P Staveley reported that the container plants used at the Harrogate Show would be re-established in the parish and that daffodil bulbs were to be planted in Linden Road and the snicket
220/09.3 Scalby Football Club – No report
220/09.4 CAP Group. – Councillor Ridley reported on the last meeting and that Members were invited to a Magistrates Christmas Dinner on the 10th December 09
220/09.5 Safety Council – No report
220/09.6 Roads Liaison Committee – No report
220/09.7 Coastal Area Parish Forum – Councillor B F Watson reported that the next meeting would be held on 2nd February 2010
220/09.8 North Yorkshire & Cleveland Coastal Forum – No report
220/09.9 Yorkshire Local Councils’ Association – Councillors B F Watson reported on the meeting held on 9th November 09 and that all future meetings would be held in Scarborough
220/09.10 Twinning Association – Councillors R I Thompson advised that the AGM was to be held on 12th January 2010 and that Councillor Tyson had offered to host some Pornic families at the Twinning event in June 2010
220/09.11 York & North Yorkshire Playing Fields – No report
220/09.12 Yorkshire Coast & Moors County Area Committee – No report
220/09.13 North York Moors National Park Authority – No report
221/09 MINUTES
It was RESOLVED to approve and sign as a correct record the minutes of the Council Meeting held on 14th October 2009.
222/09 MATTERS OF REPORT FROM THE MINUTES None
223/09 CORRESPONDENCE
223/09.1 The Council considered a letter dated 21 October 09 from the Chief Executive of the SBC inviting the Chairman or his representative to liaison meetings with the SBC/NYCC and it was RESOLVED that the Chairman be authorised to attend
223/09.2 The Council considered a letter dated 27 October 09 from Rural Action Yorkshire inviting a representative to attend the AGM on 21 November 09 and it was RESOLVED that any Member who wishes to attend advise the clerk
223/09.3 The Council considered an email dated 3 November 09 from the Britain in Bloom Co-ordinator inviting comments on this year’s hanging baskets and it was RESOLVED that the Co-ordinator be advised that the Council considers the baskets good value and they were an excellent display
223/09.4 The Council considered a letter dated November 09 from the Police inviting the Council to nominate a volunteer to a Neighbourhood profile scheme and it was RESOLVED that Councillor C Ridley be nominated
224/09 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
225/09 SCALBY VIADUCT
Issue to remain on the agenda pending developments.
226/09 TWINNING MATTERS
Further to minute 205/09 of the last meeting the clerk reported that a quote had not yet been received and that the SBC had advised that planning permission would be required for the siting of the Pornic sign. It was RESOLVED that Councillor Ridley be asked to contact the Borough Council on the planning permission requirement and report further at the next meeting.
FINANCE & GENERAL PURPOSES ISSUES
227/09 FINANCIAL MATTERS
227/09.1 It was RESOLVED that the Schedule of Accounts to be paid for November 2009, Schedule 8 be approved
227/09.2 It was RESOLVED that the Schedule of Accounts to be paid for November 2009 in respect of the Community Hall, Schedule 8 be approved
227/09.3 It was RESOLVED to receive notification from the Valuation Office Agency regarding business rates in respect of the Council Offices
227/09.4 The Council considered a letter dated 23 October 09 from the SBC concerning the Model Agreement estimates for 2010/2011 and it was RESOLVED that the estimates be approved
228/09 FUTURE USE OF COUNCIL CHAMBER IN THE CURRENT COUNCIL OFFICES
The Chairman reported on the possible continued use of the Council Chamber in the current Council Offices for future Council and Community Hall Trustee meetings and it was RESOLVED that no action be taken
SPORTS & RECREATIONAL ISSUES
229/09 RoSPA – PLAY AREA SAFETY INSPECTION REPORT
The Council considered the RoSPA inspection report for the Linden Road Playground and it was RESOLVED that necessary work be carried out as per the recommendations in the report
230/09 ALLOTMENTS
The Chairman reported on the possible acquisition of land for the expansion of the allotments and it was RESOLVED that the In Bloom Group be asked to investigate this matter further
ENVIRONMENTAL AND DEVELOPMENT ISSUES
231/09 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The following planning applications were considered and the decisions taken thereon are as shown below:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed side dormer extension 15 Briardene Avenue, newby Mr P Marsh 09/01809/HS Delegated No objection |
| 2 | Proposal
Site |
Proposed extension to form porch to side of existing dwelling; rear extension to form conservatory and erection of timber garden shed Plot 1 to rear of 89 North Street, Scalby Wilson Construction 09/02066/HS Delegated No objection |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed dwelling 87 North Street, Scalby Mr Mick Paxton 09/01962/FL Delegated Object on the grounds of overdevelopment of the site due to the layout and design of the proposal and concerns over the access |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
New build bungalow with habitable roof space with velux windows 4 Russet Grove, Newby Mr Paul Smith 09/01846/FL Delegated Object on the grounds of overdevelopment of the site |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Build a brick walled, flat roof store at the side/rear of plot 1 to match existing house Unit 1, 3 Red Scar Lane, Scalby Mr M Norris 09/01799/HS Delegated Object on the grounds of overdevelopment of the site due to the proximity of the building to the boundary |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Construction of a private domestic dwelling on own land adjacent to dwelling (back garden) 1 West Park Road, Scalby Mrs Jean Birch 09/01820/FL Delegated Following consideration of letters from Ms Angela Smith, Mr Robert Smith and Mr Russell Bradley concerning the application no objection was raised |
| 7 | Proposal Site Applicant Application No SBC Decision PC Decision |
New build detached garage for the property – Plot 1 Plot 1, The Estate Yard, Scalby Road, Scalby Ivy Bank Developments (Scarborough) Ltd 09/02062/HS Delegated No objection |
| 8 | Proposal Site Applicant Application No SBC Decision PC Decision |
Detached single garage for Plot2 Plot 2, The Estate Yard, Scalby Road, Scalby Ivy Bank Developments (Scarborough) Ltd 09/02063/HS Delegated No objection |
232/09 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK None
233/09 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
234/09 NYMNPA DESIGN GUIDE PARTS 1 AND 2
The Council considered a letter dated 13 October 09 from the Chief Planning Officer and it was RESOLVED that the letter and documents be received
235/09 CONSULTATION ON CORE STRATEGY AND HOUSING ALLOCATIONS DEVELOPMENT PLAN DOCUMENTS
The Council considered a letter and associated documents from the SBC concerning this consultation and it was RESOLVED to defer consideration of this matter to the next meeting
236/09 FLOODING ISSUES
236/09.1 The Council considered a letter dated 27 October 09 from the Chairman of the NYCC Environment and Heritage Overview and Scrutiny Committee and it was RESOLVED that the letter be received
236/09.2 There were no other flood related issues.
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is proposed that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of Agenda items 20 and 21.
237/09 NEWBY AND SCALBY COMMUNITY HALL
237/09.1 Councillor R Pickersgill reported on the progress to date and it was RESOLVED that the report be received
237/09.2 The Council considered the minutes of the Management Committee meeting held on 6th November 09 and it was RESOLVED that the statement to be issued by Councillor Bastiman relating to the invitation for new Trustees include a note as to whether the Trustees would be part of a company limited by guarantee
238/09 ANNUAL REVIEW OF CLERK AND RFO’S TERMS AND CONDITIONS OF EMPLOYMENT
Further to Minute number 217/09 (ii) of the last meeting the Chairman reported the current position and it was RESOLVED that (i) the Chairman, Vice-Chairman and Councillor B Miller discuss this further with the clerk and RFO and finalise and agree his terms and conditions of employment and report the decision to the next meeting for information and (ii) the Chairman, Vice-Chairman and Councillor B Miller report to the next meeting regarding the roles required and the terms and conditions for the administration of the Council’s affairs and management of the Community Hall following the retirement of the post holder at the end of March 2010.
There being no further business on the agenda the Chairman declared the meeting closed at 10:35 pm