MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 10th February 2010 at 7.15pm
PRESENT: Councillors R Thompson, (Chairman in the Chair), Councillors: J Attwood, D J Bastiman, S G Foote, B Miller, R Pickersgill, C Ridley, A Tyson and B F Watson
ALSO IN ATTENDANCE: County Councillor A Backhouse, Mr R Kaye, Mr G Dale, Mr B Dargey, T Spencer (Clerk) and three further members of the public
Prior to the meeting, the Council was addressed by Mr B Dargie regarding on street parking in Newby Farm Road
19/10 APOLOGIES FOR ABSENCE Councillor Mrs P C Snow, Mr P Afford and Mr P Staveley.
20/10 DECLARATIONS OF INTEREST
20/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions. Councillor Watson also declared his personal and prejudicial interest in minute no 30/10(5) and withdrew from the meeting before it was considered and his personal interest in minutes 22/10(2) and 35/10(2) and (3) as a member of the In Bloom Group
20/10.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
20/10.3 The Chairman declared a personal interest in minute 22/10(2) and 35/10(2) and (3) as a member of the In Bloom Group.
21/10 CHRISTMAS LIGHTS COMPETITION
It was RESOLVED that the two winners in each category be those with the highest points recorded and the residents be invited to the next meeting to be awarded their certificates and Proudfoot vouchers
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:15 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention.
Mr Kaye provided feedback from the previously raised issues. The following new/revised issues were reported for action:
- the lamp near the Memorial Fountain in High Street, Scalby is out
- two pot holes in Hillcrest Avenue are in urgent need of repair
- pot holes require repair along the full length of Lady Edith’s Drive, Coldyhill Lane, Church Hill and High Street
Meeting in session at 7:30pm
22/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
22/10.1 Allotments Friends Group – Mr G Dale referred to the complaint regarding bonfires at the allotment which was dealt with under minute 26/10.2. He also asked whether it was the Council’s intention to acquire further land for allotments. He was advised that the Council was not seeking additional land and that it would look to the Friends’ Group to suggest this if they felt further land was required
22/10.2 In Bloom Group – The last In Bloom group minutes were circulated. The Chairman referred the Groups request for a contribution towards nine tubs at a cost of £70 each. It was RESOLVED that sponsorship should be sought for the tubs and that the Council would make up any shortfall
22/10.3 Scalby Football Club – No report
22.10.4 CAP Group. – No report
22/10.5 Safety Council – Councillor Foote advised that the safety Council had now been disbanded
22/10.6 Roads Liaison Committee – None
22/10.7 Coastal Area Parish Forum – Councillors S G Foote reported on the last meeting which had considered the LEADER Programme. It was RESOLVED that information be sought from the Programme with regard to improvements which could be made to the Carr Lane and Linden Road Playing Fields
22/10.8 North Yorkshire & Cleveland Coastal Forum – None
22/10.9 Yorkshire Local Councils’ Association – Next meeting to be held on 1 March 2010
22/10.10 Twinning Association – Councillors Thompson reported that arrangements were ongoing
22/10.11 York & North Yorkshire Playing Fields – None
22/10.12 Yorkshire Coast & Moors County Area Committee – None
22/10.13 North York Moors National Park Authority – None
23/10 MINUTES
It was RESOLVED that the minutes of the Council Meeting held on 13th January 2010 be approved as a correct record and signed by the Chairman.
24/10 MATTERS OF REPORT FROM THE MINUTES None
25/10 CORRESPONDENCE
25/10.1 Further to minute 241/09.1 of the meeting held on 9 December 2009, the Council considered emails from Ms Eileen Marsh, Mr A Bradley and a letter dated 5 February 2010 from Environmental Services of the SBC. The clerk and RFO submitted a report thereon advising against permitting the two proposed controlled bonfires at the Allotments. It was RESOLVED that the emails, letter and report be received and the complainants and the SBC be advised of the Council’s previous decision and reasons to permit the bonfires.
25/10.2 The Council considered a letter dated 28 January 2010 from the YLCA concerning a ballot to select two representatives to the Scarborough Borough Council Standards Committee. It was RESOLVED that Councillors Foote and Tyson be nominated
25/10.3 The Council received a letter from the Leader of the NYCC giving an update on severe weather.
25/10.4 The Council received an email from NALC concerning the Leadership Academy 2010
25/10.5 The Council received a letter dated 15 January 2010 from the NYMNPA concerning community access improvements
25/10.6 The Council received a letter from the Recycling Education Officer of the SBC concerning forthcoming events
26/10 QUALITY STATUS The overall aims of quality status to remain on the agenda pending developments.
27/10 SCALBY VIADUCT Issue to remain on the agenda pending developments.
28/10 PARISH CHARTER
The clerk reported that the YLCA had no issues with the document and that it was now a decision of the Council to sign it if it so desired. It was RESOLVED that the Borough Council’s Parish Charter be now signed by the Chairman on behalf of the Council
FINANCE & GENERAL PURPOSES ISSUES
29/10 FINANCIAL MATTERS
29/10.1 RESOLVED that the Schedule of Accounts to be paid for February 2010, Schedule 11, be approved.
29/10.2 RESOLVED that (i) the Schedule of Accounts to be paid for February 2010 in respect of the Community Hall, Schedule 11, be approved and (ii) the staffing costs to be recharged from the Parish Council to the Community Hall Trustees be reported to the next meeting.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
30/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following planning applications and made the decisions shown below:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Garage conversion into two studio annexes with new dormer front and rear 49 Hackness Road, Scalby Mr Tim Griffin 09/02539/FL Delegated No objection |
| 2 | Proposal
Site |
Extension to time limit of planning permission 06/02229/OL decided on 18.01.2007 for an outline application for 12 residential dwellings and means of access Land to the rear of 445A Scalby Road, Scalby Mr W Linley 10/00034/OL Committee Opposed on the grounds that time limit extensions should not be permitted |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Single storey rear extension 19 Tibby Butts, Scalby Mrs Margaret Richardson 09/02402/HS Delegated PC Decision |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Double garage/bedroom to front elevation and side 553 Scalby Road, Scalby Mr Mark Castleton 10/00065/HS Delegated PC Decision |
| 5 | Proposal
Site |
To change an existing planning permission 04/02630/FL by altering the layout of cottage on South Street plot 1 by adding a 2 storey off shoot to the rear elevation Land north of South Street, Scalby Thompson Homes Ltd 09/02534/FL Delegated PC Decision |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed conservatory extension to ground floor flat with plinth walling and UPVC framework Ground floor, 143 Burniston Road, Newby Mr and Mrs Grimshaw 10/00102/FL Delegated PC Decision |
31/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK
The Council considered the following planning applications and made the decisions shown below:
| 1 | Proposal Site Applicant Application No. PC Decision |
Application for replacement fire escapes Low Hall, Hay Lane, Scalby NUM Yorkshire NYM/2010/0047/FL No objection |
| 2 | Proposal Site Applicant Application No. PC Decision |
Variation of planning approval NYM/2008/0356/FL to vary nature of use of integral workspace Foxhill Paddocks, Throxenby Mr Ian Harrison NYM/2010/0003/FL No objection |
32/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
33/10 FLOODING ISSUES
The Council considered an email from Environmental Services of the SBC concerning action they were proposing to take regarding pollution issues at the stream to the rear of Scalby Road from Throxenby Lane to The Green. Councillor Bastiman advised that the Borough Council would be contacting residents by means of a leaflet asking them to check their connections to the surface water sewer following which inspections would be undertaken. Councillor Bastiman further advised that both he and Councillor Watson would be distributing the leaflets personally to assist in speeding up the process to identify the source of pollution. It was RESOLVED that the email and reports be received and Councillors Bastiman and Watson be thanked for action in this matter
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 34/10, 35/10 and 36/10.
34/10 GOOD CITIZEN AWARD
The Council considered an email dated 19 January 2010 from Mr P Gridley and it was RESOLVED that Mr K Gill be nominated for the Borough’s Big Thank You Award
35/10 NEWBY AND SCALBY COMMUNITY HALL
35/10.1 The Council considered a report from the Clerk and RFO regarding the recruitment of new Trustees and it was RESOLVED that
- a special meeting be arranged as soon as possible with Stephanie Sturrock of Coast and Moors Voluntary Action to discuss the way forward for the handover of the Trusteeship
- the candidates for Trusteeship be thanked for their applications and advised of the current position
35/10.2 The Council considered letters dated 18th and 20th January 2010 from Mrs K Newton concerning the proposed Farmers Market and it was RESOLVED that the application to hold the Farmers Market in the Community Hall car park be declined and Mrs K Newton advised accordingly.
35/10.3 The Council considered letters dated 2nd February 2010 from Mr P Staveley regarding hire charges for the In Bloom Group and the Fuchsia Society together with responses from the Clerk and RFO. It was RESOLVED that the hire charges be not amended but that the Parish Council will pay the difference of the charge between £100 and the full cost to the In Bloom Group; the charge to the Fuchsia Society to be at the rate quoted.
(Councillor Pickersgill asked that it be recorded that he abstained from voting on the decision in 35/10.3)
36/10 POST OF CLERK AND RFO
The Council considered a report by the Clerk and RFO concerning the advertising procedure for this post. It was RESOLVED that a further advertisement be placed in the Scarborough Evening News as now suggested; the closing date to be extended to 1st March 2010.
There being no further business on the agenda the Chairman declared the meeting closed at 9:35 pm