MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held virtually on the Zoom platform, on Wednesday, 5th May 2021 at 7.18pm
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman (left 7.47pm), R Holliday, D Langmead, D Sutton, RI Thompson, D Wiles
ALSO IN ATTENDANCE: Rev. Tony Hand (left 7.47pm), Borough Cllr. Sharma (left 7.57pm), Mrs J Marley (Clerk).
ABSENT: Cllrs. S Barnes, E Black, S Foote, P Harriott, County Cllr. A Backhouse, Borough Cllrs. N Heritage, H Lynskey, E Murphy.
PROCEDURAL MATTER – In his capacity as outgoing Chairman, Councillor Towse chaired the meeting until the new Chairman had accepted office.
The meeting was called to order at 7.18pm.
20/21 ELECTION OF CHAIRMAN
20/21.1 In accordance with Standing Order 12(A) the Chairman sought nominations for Chairman of Council for the year 2021 to 2022. Cllr. Towse was proposed by Cllr. Thompson and seconded by Cllr. Bastiman.
20/21.2 No other nominations having been received, it was RESOLVED Cllr. Towse be elected as Chairman of the Council for the Year 2021 to 2022.
21/21 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
As this was a virtual meeting, agreed Clerk to make arrangements with Cllr. Towse for the signing of his declaration of acceptance of office.
PROCEDURAL MATTER – Councillor Towse resumed as Chairman of the Council.
22/21 APOLOGIES FOR ABSENCE Received & accepted from Cllr. Barnes (travelling).
23/21 ELECTION OF VICE CHAIRMAN
23/21.1 In accordance with Standing Order 12(E) the Chairman sought nominations for Vice Chairman of Council for the year 2021 to 2022. Cllr. Thompson was proposed by Cllr. Bastiman and seconded by Cllr. Sutton.
23/21.2 No other nominations having been received, it was RESOLVED Councillor Thompson be elected as Vice-Chairman of the Council for the year 2021 to 2021.
24/21 DECLARATIONS OF INTEREST – Received from Cllr Bastiman (agenda items 15-17 inclusive as he was a substitute member of SBC’s Planning Committee.
25/21 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
CAP Group: Cllrs. Sutton and Wiles.
NYMNP Coastal Forum: Cllrs. Thompson and Wiles
N. Yorks. & Cleveland Forum: Cllrs. Thompson & Wiles
YLCA : Cllr. Towse
Twinning Committee: Cllrs. Thompson & Sutton
Allotments (FONSA): Vacant
Christopher Keld Charity: Cllrs. Langmead and Holliday
Newby Primary School Governor: Cllr. Langmead
26/21 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
26/21.1 AGREED membership to be Cllrs. Towse, Thompson, Bastiman, Holliday and Wiles.
27/21 MINUTES
27/21.1 Having been previously circulated, the minutes of the Council Meeting held on 14th April 2021 were approved as a correct record and Cllr. Towse was authorised to sign them.
PROCEDURAL MATTER At 7.26pm, Standing Orders were suspended to allow the Public Open Forum.
28/21 PUBLIC OPEN FORUM No matters raised.
PROCEDURAL MATTER At 7.26pm, Standing Orders were resumed.
29/21 MATTERS RAISED IN PARISH ASSEMBLY & PUBLIC OPEN FORUM – To consider doing more publicity before the next Parish Assembly in order to increase attendance and participation.
30/21 EXTERNAL REPORTS
30/21.1 Police:- Written reports for Newby and Scalby received & noted. When circulating the reports to councillors, Clerk to ensure they are sent as a pdf file in order to ensure they can be read by all.
30/21.2 County Council:- County Cllr. Bastiman reported 1] the new footpath/pavement on Barmoor Lane had now been completed; 2] locality budgets opened on 17th May and 3] white lining at various locations in the parish was imminent.
30/21.3 Borough Council:- Borough Cllr. Sharma reported 1] the white lining at Newlands shops needed re-doing; 2] a parishioner had asked if the pavements near the bottom of Moor Lane could be sided out to help wheelchair users; 3] the tree by the bus shelter at the bottom of Moor Lane had been removed but the stump and a large root remained which was causing a six inch uplift in the pavement. (Clerk reported she had referred the uplift to Highways last week); 4] the excessive speed of some vehicles on Lady Edith’s Drive.
31/21 COUNCILLOR’S REPORTS & UPDATES
31/21.1 Received & noted update from Clerk on highway, footpath and other general matters since last meeting.
31/21.2 Cllr. Towse mentioned the Better Places Community Grant which all Borough Councillors now had at their disposal – apparently anyone could approach a Borough Councillor for a grant and the councillor completed the application form. Cllr. Sutton asked when the white lining at Cross Lane/Green Lane/Coldyhill Lane was to be done as we had been telling Highways for the last couple of years that it needed doing
32/21 CORRESPONDENCE
32/21.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency.
- Email from Tracy Squire with update on the forthcoming Newbee & Scalbee Bee Trail which would be using What3Words;
- Email from SBC Planning asking for 4 councillors to take part in a joint meeting with Cloughton and Burniston Parish Councils on Local Plan matters relating to – design of new development. Agreed Cllrs. Sutton, Thompson and Towse (plus Clerk if allowed) to take part;
- Email from parishioner re users of bowling green and tennis courts parking on the grass at the entrance in Station Road or in the park itself instead of using the community hall car parks. Agreed Cllr. Thompson to speak with both bowling and tennis clubs in an attempt to prevent a recurrence of parking.
At this point Cllr. Bastiman and Rev. Hand left the meeting
33/21 FINANCIAL MATTERS
33/21.1 Resolved the Schedule of Accounts Payable for May 2021 (Sch 2, £20,788.24) be approved. Cllrs. Langmead and Sutton to do the online authorisations within 24 hours, Cllr. Towse to be backup.
33/21.2 2020/21 accounts [circulated with agenda] – received & Chairman authorised to sign.
33/21.3 Internal Auditor’s report [circulated with agenda] – received & noted.
33/21.4 2020/21 Annual Return [circulated with agenda] – 1] Annual Internal Audit Report received & noted; 2] Annual Governance Statement (Section 1) reviewed & approved and Chairman & Clerk authorised to sign; 3] Accounting Statements (Section 2) approved & Chairman authorised to sign.
34/21 PLANNING APPLICATIONS NOTIFIED
Comments on the following applications received & appeals notified [circulated with agenda] were agreed:-
- 21/00728/NMA Non-material amendment to 19/00109/FL to allow for amendment of approved boundary treatments by omitting screen walls, land at Lady Edith’s Drive – no objections.
- 21/00815/FL Replace 12no. windows and one door in uPVC, Flat 2, The Glen, Hay Brow Close, Scalby – no objections.
- 21/00818/FL Replace 9no. windows in uPVC, Flat 4, The Glen, Hay Brow Crescent, Scalby – no objections.
- 21/00824/HS Erect part two storey/single storey extension and extension to existing driveway/parking, 11 The Meadows, Newby – no objections.
35/21 PLANNING DECISIONS – The following [circulated with agenda] were noted:-
- 21/00219/HS Erect two storey side extension with integral garage and single storey rear extension at 63 Cross Lane. Granted with conditions.
- 21/00294/HS Erect 2 storey and single storey rear extension and alterations to front elevation at 5 East Park Road, Scalby. Granted with conditions.
- 21/00414/HS Erect single storey rear extension at 30 Ridge Green, Scalby – granted.
- 21/00436/HS Construct car port with first floor extension above to side of dwelling at 56 Lady Edith’s Avenue. Granted with conditions.
- 21/00597/FL Erect building comprising 6no. light industrial/storage and distribution (resubmission 20/02816/FL) at Ians Field Farm, Burniston Road, Scalby. Refused.
36/21 PLANNING MATTERS RECEIVED AFTER 26/4/2021 – The following was received:-
- 21/00947/HS Erect single storey rear extension at 48 Throxenby Lane – agreed no objections.
37/21 REPORTS FROM OUTSIDE BODIES
The following was RECEIVED:
37/21.1 NYMNP Coastal Area Parish Forum – Cllr. Thompson reported the meeting (held on zoom) had been mainly about the review of the Adopted Local Plan. Next meeting 25/10/21.
38/21 EXCLUSION OF PRESS AND PUBLIC
Resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next item of business on the grounds it related to legal and property matters.
At this point (7.57pm) Borough Cllr. Sharma left the room.
39/21 PREMISES [Minute 19/21 refers] The Chairman and Clerk reported as follows:-
39/21.1 The house had been rented for a figure in excess of £1,000/month on an Assured Shorthold Tenancy basis and the tenants were moving in in the very near future.
39/21.2 The lean-to roof over the washhouse and outside toilets had been replaced at a cost of £2,950.
39/21.3 The builders had started on the tea room conversion work on 27th May.
39/21.4 56 stacking chairs and 8 Gopak tables (all in excellent condition) had been purchased via Ebay for £540 (a saving of over £1,150 on cost new). A van had been hired and the items had been collected from Birmingham by the Clerk.
There being no further business, the Chairman declared the meeting closed at 8.37pm.
Cllr. Reg Towse, Chairman
Dated: 8th September 2021