Agenda for Extraordinary Council meeting of 5th June 2024

NOTICE

is hereby given that an

EXTRAORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

Main Hall, Council Offices and Hub,

445b Scalby Road, SCALBY

on

WEDNESDAY, 5th JUNE 2024

COMMENCING AT 9 A.M.

 

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC MAY ATTEND

AGENDA

Supporting-papers-120724

 

1          NON-ATTENDANCE OF COUNCILLORS

1.1       To receive and note apologies from councillors who are unable to attend the meeting.

1.2       To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.

 

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Annual Meeting of Council held on 8th May 2024 (enclosed).

 

4          EXTERNAL REPORTS

4.1       Police – Report for May incidents covered by Rural Policing Team (to be tabled at meeting if available).

 

5          MATTERS FROM ANNUAL MEETING & COUNCILLOR’S REPORTS/ITEMS

5.1       At the Annual Meeting held on 8th May 2024 a member of public had asked why the meeting of 8th March 2024 was adjourned and the public had to leave [Minute 84/24 refers].  Council is asked to note that checks (by Clerk) after the meeting indicated  that while the approved minutes showed no public had attended the meeting of 8th March 2024, at 9.34am on that day it had been “resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next item of business on the grounds it related to personnel / staffing, financial or legal matters”.

5.2       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

 

6          CORRESPONDENCE

6.1       Class Q Permitted Development Rights – letter from NYMNP (enclosed) to receive & note.

6.2       Proposed extension of waiting restrictions, Greylands Park Avenue – letter from NYC (enclosed) to receive & agree action as appropriate.

6.3       Proposed disabled parking bay High  Street, Scalby – letter from NYC (enclosed) to receive & agree action as appropriate.

6.4       Proposed Tree Protection Order, 378 Scalby Road – letter from NYC (enclosed) to receive & agree any comments.

6.5       Email (enclosed)  from Scalby Cricket Club requesting Council’s consent to undertake work at the clubhouse – to receive & agree action as appropriate,

6.5       Correspondence received after 31/5/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

 

7          FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

 

7.1       To approve the Schedule of Accounts to be paid for June 2024, Schedule 3.

7.2       To agree to pay HMRC by direct debit for future amounts due in respect of tax and national insurance & authorise signature of direct debit form.

 

 

ENVIRONMENT AND DEVELOPMENT ISSUES

 

8          PLANNING APPLICATIONS & APPEALS NOTIFIED:-

To agree comments on the following:-

  1. ZF24/00332/FL Demolish existing building, erect 1 bungalow and 1 house, 143-145 Burniston road, Newby.
  2. ZF24/00441/HS Replacement windows and create Juliet balcony to rear, 4 Wynbrook Court, North Street, Scalby.
  3. ZF24/00477/HS Erect 1½ storey side extension with rear dormer and single storey rear extension, 2 Norwich Close, Scalby.
  4. ZF24/00561/HS Erect single storey rear extension and porch to side, 2 Fieldstead Crescent, Newby.
  5. ZF24/00573/FL Erect single storey bungalow with new vehicular access, 32 Green Lane, Newby.
  6. ZF24/00625/FL Replacement windows in uPVC frames with double glazed units, St Laurence’s Church Hall, Church Hill, Scalby.

 

9          PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. ZF23/01311/OL Erect one dwelling and form vehicular access for existing dwelling, all matters reserved, 378 Scalby Road, Newby. Granted with conditions.
  2. ZF23/01568/AD Erect agricultural storage building for straw, Iansfield Farm, Burniston Road, Scalby. Appeal allowed.
  3. ZF24/00222/LB Install new roof vents, internal membrane, eaves protector, re-roof and new flashings, 29 and 31 High St, Scalby.  Granted with conditions.
  4. ZF24/00330/HS Erect single storey side and rear extension, 64 Newlands Park Grove, Newby. Granted with conditions.
  5. ZF24/00380/HS Erect two storey side extension and raise existing roof ridge line, 34 Hillcrest Avenue, Newby. Granted with conditions.

10        PLANNING MATTERS RECEIVED AFTER 31/5/24

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

 

11        EXCLUSION OF PRESS AND PUBLIC

To consider a motion – That, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.

 

12        CONFIDENTIAL ITEMS

12.1     To receive verbal updates or notifications on any staffing, financial, legal or other confidential matters & confirm or agree action as appropriate.

 

Cllr. Richard Thompson, Chairman

Community Hub & Town Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Friday 31st  May 2024