NOTICE
is hereby given that an
EXTRAORDINARY MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the
Main Hall, Council Offices and Hub,
445b Scalby Road, SCALBY
on
WEDNESDAY, 20th MARCH 2024
COMMENCING AT 9.30 A.M.
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
MEMBERS OF PUBLIC ARE WELCOME TO ATTEND
AGENDA
1 NON-ATTENDANCE OF COUNCILLORS
1.1 To receive and note apologies from councillors who are unable to attend the meeting.
1.2 To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.
2 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
3 MINUTES
3.1 To approve and authorise the Chairman to sign the minutes of the Ordinary Meeting of Council held on 14th February 2024 (enclosed).
4 EXTERNAL REPORTS
4.1 Police – Report for February incidents covered by Rural Policing Team (circulated with agenda of 13/3/24).
4.2 NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma to report/take questions on NYUC matters as they relate to this parish.
5 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
5.1 445 Scalby Road – to note it was hoped to have new tenants in residence within the month [Minute 33/24.1 refers].
5.2 Whole Council training [Minute 37/24.4, still in draft, refers] – to note a booking has been made for the afternoon of 11/7/24.
5.3 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
6 CORRESPONDENCE
6.1 To note one complaint received 19/2/24 is unresolved and advice is being sought before further action is taken.
6.2 To note one complaint received 5/3/24 is being dealt with.
FINANCE & GENERAL PURPOSES ISSUES
7 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
7.1 To ratify action of online authorisation/cheque signing by Cllrs. Smith and Thompson in respect of payment of the Schedule of Accounts Payable for March 2024 (Schedule 12) as tabled at the adjourned meeting of 13/3/24.
7.2 Scalby Toilets [Minute 31/24.3 refers]– to ratify the action of Cllrs. Smith and Thompson in authorising a standing order in the sum of £55/week commencing 1/3/24 to DLC Cleaning Services for regular cleaning of the toilets
7.3 Risk Assessment – to agree any changes needed.
7.4 To receive details [circulated with agenda of 13/3/24] on profitability/costs of the hub, and agree action to be taken.
ENVIRONMENT AND DEVELOPMENT ISSUES
8 PLANNING APPLICATIONS & APPEALS NOTIFIED:-
To agree comments on the following:-
- ZF24/00155/HS Erect single storey rear extension, 70 North Street, Scalby.
9 PLANNING DECISIONS/WITHDRAWALS:- to receive & note
- NYM/2024/0125 Permission to fell and remove one Sycamore tree overhanging the road and footpath – suffering from large amounts of deadwood in the crown and also rot pockets at 4mts on the main stem, Low Hall Cottage, Hackness Road, Granted.
- NYM/2022/0476 Convert farm building to two holiday cottages and one residential annexe with associated parking and landscaping works, Beacon Farm, Beacon Brow Road, Scalby. Granted with conditions.
- NYM/2023/0856 Erect covered manure storage building, Beacon Farm, Beacon Brow Road, Scalby. Granted with conditions.
- ZF23/01945/HS Erect single and two storey extension to rear, erect detached garage and alterations to stables, 53 Coldyhill Lane, Newby. Granted with conditions.
- ZF23/01992/HS Erect single storey side and rear extensions to form garage, utility and home office, 5 West Avenue, Scalby. Granted with conditions.
- ZF23/02071/HAS Vary condition 1 of ZF23/01201/HS to allow larger extension, 4 Castle Mount Avenue, Scalby. Granted with conditions.
- ZF24/00098/HS Erect single storey side and rear extension, 34 Cross Lane, Newby. Granted with conditions.
- ZF24/00099/FLA Vary condition 1 of 21/01397/FL to allow alteration to ratio of render to brick, former site of 79 Cross Lane, Newby. Granted with conditions.
OTHER MATTERS
10 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors:-
ADDITIONAL MATTERS
11 MINUTES
11.1 To approve and authorise the Chairman to sign the minutes of the Ordinary Meeting of Council held on 13th March 2024 (enclosed).
11.2 To deal with previous unsigned minutes of meetings of the Review and Staffing Committee and Extraordinary meetings of the Council held from 1/9/23 to 7/12/23 by approving current non-signed minutes as a true and correct record of the proceedings at those meetings and ratifying en-bloc the decisions made at those meetings.
12 CORRESPONDENCE
12.1 To note one Freedom of information request received 13/3/24 has been dealt with.
12.2 To note letter dated 9/3/24 (delivered to individual councillors) from parishioner in respect of 5G mast erected November 2023 on corner of Scalby Road/Green Lane & agree action as appropriate.
12.3 To note letter within email of 15/3/24 forwarded to all councillors at parishioner’s request & agree action as appropriate
12.4 Correspondence received after 15/3/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
13 PLANNING MATTERS RECEIVED AFTER 14/3/24
(as notified after distribution of agenda to members on email) – To agree comments as appropriate.
14 EXCLUSION OF PRESS AND PUBLIC
To consider a motion – That, under the provisions of the Public Bodies (Admission to Meetings) Act 1960 §1(2), the press and public be excluded from the meeting on the grounds the next items relate to legal, personnel or contract matters.
15 CONFIDENTIAL ITEMS
15.1 To receive verbal updates or notifications on confidential staffing, financial and legal matters & confirm or agree action as appropriate.
Cllr. Richard Thompson, Chairman
Community Hub & Town Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalby-tc.gov.uk
Friday 15th March 2024