NOTICE
is hereby given that the
STATUTORY ANNUAL MEETING
of
NEWBY AND SCALBY TOWN COUNCIL
will be held in the
Main Hall, Council Offices and Hub,
445b Scalby Road, SCALBY
on
WEDNESDAY, 21st MAY 2025
COMMENCING AT 7.00 pm
All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.
MEMBERS OF PUBLIC CAN ATTEND
AGENDA
PROCEDURAL MATTER
Councillor Thompson in his capacity as outgoing Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
To elect a Chairman of the Council for the Year 2025 to 2026
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 APOLOGIES FOR ABSENCE
3.1 To receive and note apologies from councillors who are unable to attend the meeting.
3.2 To consider reasons for absence provided by councillors who cannot attend and resolve the council’s acceptance of these if felt relevant.
4 ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council for the Year 2025 to 2026.
5 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies (to May 2026 Council meeting unless otherwise stated):-
| Organisation | Current Councillor(s) |
| NYMNP Coastal Forum | Cllr. Thompson |
| YLCA | Cllr. Smith |
| Christopher Keld Charity | Cllr. Shepherd (to serve till 31/1/26 alongside Cllr. Holliday) |
6 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
To agree committee membership (currently Cllrs. Bore, Holliday, Shepherd, Smith ex officio and Thompson ex officio), [NOTE: Committee’s terms of reference require that Council Chairman and Vice Chairman are members].
7 PLANNING COMMITTEE
To consider setting up a Planning Committee comprising no more than 5 members, agree its terms of reference [draft enclosed] and agree committee membership.
8 MEETING DATES To agree the schedule of Ordinary Meetings of the Town Council to May 2026 on the following dates:-
| 10th September 2025 | 12th November 2025 | 11th February 2026 | 13th May 2026 |
9 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
10 MINUTES
10.1 To approve and sign as a correct record, the minutes of the Extraordinary meeting of Council held on 8th May 2025. (enclosed).
11 PUBLIC FORUM (not to exceed 15 minutes)
Matters which members of the public wish to raise in respect of items on the agenda.
12 MATTERS RAISED IN PUBLIC FORUM
To agree action as appropriate on matters raised in the Public Forum.
13 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS
13.1 Planning application NY/2025/0030/ENV [Minute 34/25.1 refers] – to receive & note response (enclosed) from Europa to Council’s submitted objections.
13.2 VAS signs [Minute 39/25.3 refers] – to receive and note update from Clerk.
13.3 Attendance at YLCA meetings [Minute 40/25.3 refers] – to receive and note response from YLCA.
13.4 Late correspondence – to resolve to ratify decisions made at minute number 40/25.4 of the meeting held on 8th May 2025.
13.5 Letter before Action [Minute 40/25.4 refers] – to receive and note verbal update.
13.6 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
14 CORRESPONDENCE
14.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
15 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
15.1 To approve Schedule of Accounts to be paid for May 2025 (Schedule 2a).
15.2 2024/25 Annual Return [emailed to councillors 13/5/25] – 1] to receive & note the Internal Auditor’s unqualified report; 2] to review & approve the Annual Governance Statement (Section 1) & authorise Chairman to sign; 3] to approve the Accounting Statements (Section 2) & authorise Chairman to sign; 4] notice of public rights & publication of unaudited AGAR – to agree the inspection period be 1/7/25 to 11/8/25 inclusive.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
16 PLANNING APPLICATIONS & APPEALS NOTIFIED: None.
17 PLANNING DECISIONS AND WITHDRAWALS
To receive & note the following:-
- ZF24/01210/FL Replacement uPVC windows and roller shutter to middle window. New plant machinery, step-over ladder and timber fence to flat roof at rear. External LED lighting. Replacement concrete stairs and handrail up to flats. Ground floor link extension and bricking up of 2no. doorways, The Co-Op, 42-26 Newlands Park Drive, Newby – granted with conditions.
- ZF24/01607/HS Erect porch to front, 1 St. Mark’s Close, Newby – granted with conditions.
- ZF24/01809/HS Erect single storey extensions to front and rear, Parish Hall Cottage, Scalby Road, Scalby – granted with conditions.
- ZF25/00029/HS Retrospective application for new boundary wall to front elevation, 5 East Park Road, Scalby – granted with conditions.
- ZF25/00039/HS Erect single storey side extension, 1 Red Scar Lane, Newby – granted with conditions.
- ZF25/00217/HS Rear dormer with juliet balcony, side dormer (gable) and 2no. skylights on front elevation roof, 18 Coldyhill Lane, Newby – refused.
- ZF25/00280/HS Single storey rear extension, 8 Lancaster Close, Scalby – granted with conditions.
18 PLANNING MATTERS RECEIVED AFTER 15/5/25 (as notified after distribution of agenda) – To agree comments as appropriate.
J Marley (CiLCA)
Clerk to the Council and RFO
Town Council Office, 445b Scalby Road, Scalby, Scarborough YO12 6UA
Tel: (01723) 354018. Email: clerk@newbyandscalby-tc.gov.uk
Friday 16th May 2025