NOTICE is hereby given that the
STATUTORY ANNUAL MEETING
of NEWBY AND SCALBY PARISH COUNCIL
will be held
online at zoom.us or by dialling 0131 460 1196
Enter the meeting ID 881 1125 6487 and passcode 730541 when asked
on WEDNESDAY, 5th MAY 2021
COMMENCING AT 7.05 pm
or on completion of the Parish Assembly if that is later
MEMBERS OF PUBLIC ARE WELCOME TO ATTEND
ALL MEMBERS OF THE COUNCIL ARE HEREBY SEVERALLY SUMMONED AND REQUIRED TO ATTEND IN ORDER TO TRANSACT THE BUSINESS ON THE AGENDA:-
AGENDA
PROCEDURAL MATTER
Councillor Towse in his capacity as retiring Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
1.1 In accordance with Standing Order 12(A) to receive nominations for Chairman of Council for the Year 2021 to 2022.
1.2 To consider all valid nominations received and elect a Chairman of the Council for the Year 2021 to 2022.
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 APOLOGIES FOR ABSENCE To receive & accept.
4 ELECTION OF VICE CHAIRMAN
4.1 In accordance with Standing Order 12(E) to receive nominations for Vice Chairman of Council for the Year 2021 to 2022.
4.2 To consider all valid nominations received and elect a Vice Chairman of the Council for the Year 2021 to 2022.
5 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda.
6 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies (to May 2022 Council meeting unless otherwise stated):-
-
- CAP Group – Cllrs. Sutton & Wiles
- NYMNP Coastal Forum – Cllr. Thompson
- N. Yorks. & Cleveland Forum – Cllrs. Thompson & Wiles
- YLCA – Cllr. Towse
- Twinning Committee – Cllr. Thompson
- Allotments (FONSA) – Vacant
- Christopher Keld Charity (to 31/1/22) – Cllrs. Langmead & Holliday
- Newby Primary School Governor (4 yr term) – Cllr. Langmead
7 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
To agree committee membership (currently Cllrs. Towse, Thompson, Holliday + 2 vacancies), [NOTE: Committee’s terms of reference require that Council Chairman and Vice Chairman are members].
8 MINUTES
To approve and sign as a correct record, the minutes of the Council Meeting held on 14th April 2021. (enclosed)
PROCEDURAL MATTER
To suspend Standing Orders so as to allow the Public Open Forum.
9 PUBLIC OPEN FORUM
Matters which members of the public wish to raise.
PROCEDURAL MATTER – To resume Standing Orders.
10 MATTERS RAISED AT PARISH ASSEMBLY OR IN PUBLIC OPEN FORUM
To agree action as appropriate on matters raised at the Annual Parish Assembly or in the Public Open Forum.
11 EXTERNAL REPORTS
The following to give reports or take questions:
11.1 Police [reports not to hand at preparation of agenda]
11.2 County Council – County Cllrs. D Bastiman and A. Backhouse.
11.3 Borough Council – Borough Councillors D Bastiman, N Heritage, H Lynskey, E Murphy or SC Sharma.
12 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS
12.1 To receive update from Clerk on any highway, footpath and other matters.
12.2 To receive reports from Councillors of any highway & footpath or other matters requiring attention.
13 CORRESPONDENCE
13.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
14 FINANCE, REGULATORY & GENERAL MATTERS
(Tabled at the meeting unless otherwise indicated)
14.1 To approve the Schedule of Accounts to be paid for May 2021 (Schedule 2).
14.2 2020/21 accounts [enclosed] – to receive & authorise Chairman to sign;
14.3 Internal Auditor’s report [enclosed] – to receive, note & agree action as appropriate on comments at point 7 of report;
14.4 2020/21 Annual Return [enclosed] – 1] to receive & note the Annual Internal Audit Report; 2] to review & approve Annual Governance Statement (Section 1) & authorise Chairman & Clerk to sign; 3] to approve Accounting Statements (Section 2) & authorise Chairman to sign.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
15 PLANNING APPLICATIONS & APPEALS NOTIFIED:
To agree comments on the following:-
- 21/00728/NMA Non-material amendment to 19/00109/FL to allow for amendment of approved boundary treatments by omitting screen walls, land at Lady Edith’s Drive.
- 21/00815/FL Replace 12no. windows and one door in uPVC, Flat 2, The Glen, Hay Brow Close, Scalby.
- 21/00818/FL Replace 9no. windows in uPVC, Flat 4, The Glen, Hay Brow Crescent, Scalby.
- 21/00824/HS Erect part two storey/single storey extension and extension to existing driveway/parking, 11 The Meadows, Newby.
16 PLANNING DECISIONS AND WITHDRAWALS
To receive & note the following:-
- 21/00219/HS Erect two storey side extension with integral garage and single storey rear extension at 63 Cross Lane – granted.
- 21/00294/HS Erect 2 storey and single storey rear extension and alterations to front elevation at 5 East Park Road, Scalby – granted.
- 21/00414/HS Erect single storey rear extension at 30 Ridge Green, Scalby – granted.
- 21/00436/HS Construct car port with first floor extension above to side of dwelling at 56 Lady Edith’s Avenue – granted.
- 21/00597/FL Erect building comprising 6no. light industrial/storage and distribution (resubmission 20/02816/FL) at Ians Field Farm, Burniston Road, Scalby – refused.
17 PLANNING MATTERS RECEIVED AFTER 26/4/21 (as notified after distribution of agenda) – To agree comments as appropriate.
OTHER MATTERS
18 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from councillors.
19 EXCLUSION OF PRESS AND PUBLIC
To exclude the press and public on the grounds the next item relates to legal matters or contract negotiations.
20 PREMISES [Minute 19/21 refers]
To receive verbal report/update and agree action as appropriate. [Any paperwork needed will be screen-shared at meeting].
J Marley (CiLCA), Clerk to the Council and RFO
Parish Council Office, Scalby Library, 450 Scalby Road, Newby, Scarborough YO12 6EE
Tel: (01723) 354018. Email: clerk@newbyandscalbyparishcouncil.gov.uk
Monday 26th April 2021